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About Smart Working
At Smart Working, we believe your job should not only look right on paper but also feel right every day. This isn’t just another remote opportunity - it’s about finding where you truly belong, no matter where you are. From day one, you’re welcomed into a genuine community that values your growth and well-being.
Our mission is simple: to break down geographic barriers and connect skilled professionals with outstanding global teams and products for full-time, long-term roles. We help you discover meaningful work with teams that invest in your success, where you’re empowered to grow personally and professionally.
Join one of the highest-rated workplaces on Glassdoor and experience what it means to thrive in a truly remote-first world.
About the Role
The Senior Project Manager – Talent Function will be responsible for building and running the project management framework for Talent, ensuring that high-priority initiatives (like tools implementation, process optimization, and recruiter enablement) are delivered on time, on budget, and aligned with business goals.
This isn’t a coordinator role - it’s a builder role. You’ll introduce structure, define ways of working, and lead cross-functional projects, while keeping pace with SmartWorking’s fast-moving environment. The right candidate is autonomous, outcome-driven, and comfortable being the first project manager in the function.
What you’ll be doing
- Build the Talent PM Framework
- Establish project management processes and tools tailored to Smart Working's stage (lightweight, agile, impact-oriented).
- Create clarity around project goals, timelines, ownership, and deliverables across Talent initiatives.
- Lead High-Impact Projects
- Drive end-to-end delivery of Talent projects (e.g., ATS implementation, recruiter productivity systems, talent team structure build-out).
- Manage dependencies, risks, and resources across projects to ensure smooth execution.
- Stakeholder Alignment
- Partner with the VP of Talent, recruiters, sales, and engineering to align priorities and timelines.
- Act as the central hub for communication, ensuring leadership and team members are always informed.
- Decision Enablement
- Provide Talent leadership with data-driven recommendations to improve speed, cost, and quality of hires.
- Influence strategic decisions by clearly communicating insights in business terms.
What We’re Looking For in You
- Autonomy – You build and run with projects without needing step-by-step instructions.
- Builder Mentality – You enjoy creating processes where none exist.
- Clarity Driver – You bring focus and alignment to ambiguous situations.
- Outcome-Oriented – You measure success in business results, not just completed tasks.
- Collaborator – You thrive on working across functions to get things done.
Must-Have Skills
- 5+ years of experience in project management, ideally in Talent Acquisition, HR, or Operations within a scaling company.
- Demonstrated success in building PM frameworks from scratch or formalizing processes in high-growth environments.
- Strong knowledge of agile methodologies (sprints, stand-ups, retrospectives) and ability to adapt them pragmatically.
- Proficiency with PM tools (We use Notion, extensive experience with JIRA, Asana, Monday.com, or similar will do).
- Exceptional organizational and communication skills; able to manage multiple initiatives in parallel.
- Track record of delivering projects end-to-end with minimal supervision.
- Background in People Ops, Talent Acquisition, or SaaS/remote-first organizations.
Nice-to-Have Skills
- PMP certification
What Success Looks Like in 6–12 Months
- A clear, lightweight Talent project management framework in place and consistently used.
- Knowledge repository built.
- Predictable execution cycles (no more “chaos projects”) with increased visibility for senior stakeholders and Talent leadership.
- Talent team operating with greater efficiency and alignment due to structured project management.
Why You’ll Love It Here
- Fully remote, globally distributed team.
- Rare opportunity to build the PM discipline inside Talent from the ground up.
- High-visibility role working directly with leadership.
- Agile, output-driven culture with room to experiment and improve.
At Smart Working, you’ll never be just another remote hire.
Be a Smart Worker - valued, empowered, and part of a culture that celebrates integrity, excellence, and ambition.
If you’re excited to build structure, drive execution, and help Smart Working scale Talent with precision, we’d love to meet you.
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