Senior Real Estate/Leasing Administrator

Description

Department: Real Estate    

Job Status: Full Time/In Office

FLSA Status: Exempt                                           

Reports To: Real Estate Manager

Grade/Level: Degree in Business Management, Finance, Real Estate, other related fields, or equivalent experience is required.

Amount of Travel Required: Some travel required 

About Us: At Houchens Food Group, we are committed to providing our customers with quality products and exceptional service. We believe in fostering a collaborative and empowering environment for our employees where through teamwork, our goals are achieved. Houchens Food Group operates 400+ locations which include grocery, hardware, restaurant, and convenience locations across 15 states and is one of the largest 100% employee-owned companies in the United States, founded in 1917, and headquartered in Bowling Green, KY.  

Position Overview: The Sr Real Estate/Leasing Administrator responsibilities may include site selection and market analysis in assigned territories along with managing lease documentation and administration of leases, collaborate with tenants and landlords, property management activities, and protect our assets by ensuring compliance of leases in the discharge of contractual obligations established by real estate leasing contracts along with managing renewal processes and negotiating terms with existing Landlords and Tenants. The daily activities of this position may also include Landlord Maintenance, Property Management of Houchens owned properties, perform audits on CAM, Tax, and Insurance and ensure payments of monthly rent, percentage rent, and CTIs are paid/reimbursed in a timely and accurate manner along with responsible for collection of tenant rents.

 Core Responsibilities:

• Site Selection of various brands and customer base which includes market analysis, executive presentations, and managing LOI and lease processes.  
• Negotiate lease terms, rents, and CTI to ensure the terms and dollars are in line with company goals for both Payable and Receivable leases. 
• Abstract all new leases into lease management system (Tango) to ensure critical dates are viewed and managed for renewing leases and data is entered correctly for reporting of rents, critical dates, Landlord and tenant responsibilities, and Critical Provisions.
• Audit of leases and lease amendments that have been entered into lease management system.
• Manage a lease management system (Tango) to ensure accuracy of data for all leased locations in the portfolio.
• Manage Landlord maintenance issues for designated Houchens Food Group territory.
• Manage surplus properties and company owned shopping centers by leasing, maintaining property, and collecting rental payments.
• Audit and process CTI’s for Landlord and Tenant spaces.
• Ensure landlord maintenance issues are resolved timely and to analyze and communicate pertinent lease information in a professional and efficient manner for the coordination and escalation of landlord maintenance issues that require in depth research, lease knowledge and practical experience to make and enforce solid decisions.  
• Manage DOT Rights-of-ways, condemnations, easements, parcel splits, common area alterations, landlord renovations, lease restrictions, deed restrictions, waiver requests from landlord for prohibited and/or restricted uses as necessary to ensure our leasehold interest is protected in a timely manner.
• Broaden cross-departmental relationships in order to leverage synergies that increase the overall value of the company and the department.  

Qualifications:

• A Degree in Business Management, Finance, Real Estate, other related fields, or equivalent experience is required.
• A minimum of 5 years in Real Estate, Lease Administration, Leasing or similar field.
• Extensive knowledge in Lease Documentation, Leases, and Lease Administration. 
• Experience in commercial real estate.
• Ability to work independently and as part of a team.
• Strong communication skills for effective interaction with landlords and tenants.
• Attention to detail, prioritization skills, and time management.
• Detail-oriented, analytical and computer literate with proficiency in Word, PowerPoint, and Excel. Proven ability to adapt and learn new software.
• Ability to multi-task and keep track of priorities.
• Excellent internal and external customer service.
• Some decision-making responsibilities.
• Problem solving.

Benefits

• Medical, dental, vision insurance
• Life insurance
• ESOP retirement plan
• Flexible spending account

Why Join Us? At Houchens Food Group, we value our employees and are committed to their growth and success. We offer competitive salaries, comprehensive benefits, and a supportive work environment.

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

Houchens Food Group is an equal opportunity employer. Hiring decisions are made without regard to race, color, sex, national origin, religion, disability, or pregnancy. Applicants may request accommodations based on religious beliefs, disability, or pregnancy.