Senior Staff Accountant

SUMMARY

Calculate and post all financial general ledger entries, and maintain reconciliations and analyses. Review all A/P entries. Maintain the cash sheet, commission spreadsheet, and collection responsibilities. Maintain the customer postage deposit reconciliation. Position may offer up to 50% hybrid work arrangement after successful completion of training/transition and demonstration of capability to work alone.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• File the Dept of Commerce reports and other government surveys


• Maintain daily cash records, make bank transfer(s), enter cash and disbursements in Great Plaines


• Record CAPS (permit) postage usage in Slingshot


• Review A/P batches for accuracy of vendors, dates, accounts, and amounts


• Perform collections, update and monitor collection report, send reminders via email or calls


• Update postage reconciliation


• Create, enter, and post various monthly journal entries (payroll, accruals, prepaids, commissions, fixed assets)


• Analyze downloaded Amex charges, prepare file for entry into A/P, and reconcile


• Review all balance sheet accounts for accuracy, update account analyses, and maintain backup records


• Maintain fixed asset records, add and retire assets in Great Plaines, prepare roll forward schedule


• Manage postage escrow accounts for select customers


• Accumulate all use tax paid and submit to Sr Billing/AR Specialist for monthly use/sales tax submission


• Accumulate Michigan sales tax charged to customers and file monthly return


• Maintain the final monthly reports for Income Statement, Balance Sheet, and Sales Report


• Run and send out individual sales reports to sales reps


• Reconcile Endicia postage with Amex and overall postage reconciliation


• Receive and save all materials inventory reports and update Inventory Summary spreadsheet


• Assist A/P and A/R Specialists with technical questions


• Update sales projection file for updated projections and actual sales on a monthly basis


• Work with Sales Manager to create new projection files for each salesperson for the new year


• Prepare yearly 1099s for appropriate vendors


• Run biweekly commission report and maintain commission spreadsheet for select sales reps


• Maintain records for Chase Holiday Card program, track orders, work with CSR on final billing


• Prepare for auditor's yearly review (provide PBC's) and answer questions as needed


• Prepare quarterly sales report for Chase sales for one of the owners


• Run end-of-year reports in Great Plaines to roll numbers to the new year


• All other duties as assigned

QUALIFICATIONS

• Minimum of 5 years of strong accounting experience and skill required


• Must be detail-oriented, take initiative, and be able to multitask


• Maintain a high level of accuracy in preparing and entering financial information


• Ability to act and operate independently with minimal daily direction to accomplish objectives


• Meet communicated schedules and deadlines


• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals


• Ability to compute rate, ratio, and percent


• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form


• Advanced computer knowledge within area of assigned responsibility preferred and proficient in MS Office, particularly in Excel; Slingshot and MS Great Plaines financial software is a plus


• Basic reading and writing skills required


• Ability to read, comprehend, and interpret job requirements and work instructions


• Outstanding organizational skills and detail-oriented


• Physical dexterity: - Ability to sit and use keyboard and mouse for extended periods (8 hours)


• Work overtime as required


• Maintain confidentiality

EDUCATION REQUIREMENTS

• Bachelor's degree in Accounting or combination of equivalent education and experience