Senior Staff Accountant- Contract

Senior Staff Accountant Job Description

Reports to: Sr. Director of Finance

Location: Irvine

Length: 90 Days

Hours: 40 hours per week

FLSA Status: Non-Exempt

Position Summary

The Senior Staff Accountant is responsible for billing grant reimbursements, maintaining prepaids and fixed asset process, recording revenue, supporting accounts payable when needed, and recording various journals entries such as payroll and other month end entries to support the organization's finance and accounting operations.  This position plays a key role in performing daily, weekly and monthly tasks in order to have timely accurate financial records.

The Senior Staff Accountant must be highly accurate, know how to self-check their  work,  and able to manage multiple priorities while maintaining accuracy and meeting deadlines. This position requires accounting knowledge and strong proficiency in Microsoft Excel, and preferred working knowledge in the Netsuite general ledger environment.

This role reports to the  Senior Director of Finance.  We are a small Finance and Accounting team and you need to have the ability to wear many hats and be nimble to pivot your workload. 

Essential Duties and Responsibilities

1. Prepare and submit monthly grant reimbursement invoices in accordance with contract terms, funding requirements, and reporting deadlines.


2. Timely record banking transactions on a weekly basis such that the cash position of the company is readily available.


3. Monitor accounts receivable balances.


4. Prepare, review, and post journal entries with appropriate supporting documentation.


5. Perform monthly balance sheet reconciliations and investigate discrepancies.


6. Participate actively in the monthly financial close process.


7. Maintain prepaid and fixed asset records and ensure amortization/ depreciation is recorded


8. Record grants, contributions, contract revenue, and other revenue transactions in the accounting system.


9. Assist in preparing schedules and supporting documentation for various financial reports during the year for management and external stakeholders. 


10. Serve as backup to Accounts Payable.


11. Maintain and update Standard Operating Procedures (SOPs) related to assigned responsibilities.


12. Perform other duties as assigned.

Knowledge, Skills, and Abilities

• Working Netsuite experience highly preferred.


• Strong understanding of Generally Accepted Accounting Principles (GAAP).


• Accurate and detail oriented.


• Advanced proficiency in Microsoft Excel preferred, including Pivot Tables, VLOOKUP/XLOOKUP functions, formulas, and data analysis tools.


• Understands sense of urgency and has the ability to prioritize workload.

Education and Experience

• Bachelor's degree in Accounting, Finance, Business Administration, or related field required.


• Five or more years of progressively responsible accounting experience.


• Experience in nonprofit accounting, grant accounting, or government contract billing preferred.


• Experience preparing service contract invoices, grant reimbursement requests, and account reconciliations preferred.


• No supervisory experience required.

Additional Responsibilities

1. Willingness to assist and work at company fundraising and community events.


2. Support the mission, vision, and values of the organization.


3. Serve as a positive role model and advocate for the youth and communities we serve.

DISCLAIMER: The Boys & Girls Clubs of Central Orange Coast requires a 4-point background check for all employees before hire and during employment that includes social security verification, local comprehensive criminal history search, national comprehensive criminal history search, and sex offender registry search. Per the organization’s Screening & Onboarding Policy, a person is ineligible to obtain employment with the Boys & Girls Clubs of Central Orange Coast if such person has been convicted of any misdemeanor against children or any felony consisting of murder, child abuse, domestic violence, abduction or human trafficking, rape or sexual assault, arson, weapons, physical assault or battery, or drug possession (use or distribution) in the last five years.

Physical Requirements: This position may require the ability to sit, stand, walk, bend, or reach as needed, and to lift, carry, push, or pull objects up to 50 lbs. Employees must have the dexterity, coordination, vision, and hearing necessary to perform job tasks safely and accurately.