Senior Staff Accountant, Operations

Responsibilities include, but are not limited to:

DAY-TO-DAY SYSTEMS AND MONTH-END CLOSE

Maintain the general ledger in Intacct.

Prepare routine journal entries.

Conduct monthly bank and other account reconciliations.

Calculate quarterly cost sharing costs between the 501(3) and the 501(4).

Deliver high level of customer service, including, but not limited to, researching and answering financial questions raised by staff.

Serve as primary administrator for the sub-systems: BILL and Expensify.

Ensure that all transactions in the finance systems adhere to organizational policies.

PAYROLL PROCESSING

Verify timekeeping records.

Record and verify payroll data on JustWorks, our Professional Employer Organization (PEO) platform.

Maintain compliant policies and procedures for processing bi-weekly payroll.

Serve as primary contact with various state payroll agencies.

Manage bi-weekly 401k contributions.

ACCOUNTS PAYABLE

Review vendor invoices and expense reports for payment.

Review executed contracts and grants and approve consultant and grantee payments.

Review annual Form 1099 reporting to ensure accuracy and compliance.

Reconcile monthly corporate card reports.

Coordinate with outsourced A/P function.

ANNUAL AUDITS AND 990S PREPARATION

Prepare year-end schedules and closing entries.

Prepare year-end workpapers as assigned by the Controller or requested by the external auditors.

Support the annual 990 filings for Democracy Fund and Democracy Fund Voice.

TEAM LEADER AND MEMBER

Conduct Finance Department Orientation trainings to onboard new staff.

Co-Lead Finance trainings to keep staff apprised of our systems, processes, and best practices.

Proactively seek opportunities to partner with colleagues within and across departments to improve our systems and processes.

Cultivate a collaborative, supportive, and productive organizational culture that invites and enables participation from all stakeholders.

Regularly attend professional trainings and conferences to remain knowledgeable about trends and changes affecting the accounting function.

Complete other special projects and duties, as requested by the Controller, Senior Director of Finance, Deputy COO, or Director of People.

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