Senior Stock Plan Administrator

Job Title: Senior Stock Plan Administrator

Location: Orem, Utah

Department: Human Resources

Reports To: Chief Administration Officer

Benefits: Health, Dental, Vision, Life and Accident insurance, Health Savings Account (HSA), Unlimited PTO, and more.

About Us

Complete Solar is on a mission to revolutionize renewable energy. We're growing rapidly and looking for a talented HR Business Partner to join our team in Orem, UT. At Complete Solar, you'll be part of a collaborative, supportive team that believes in the power of people and innovation to drive our success.

Job Summary:

We are seeking a detail-oriented and experienced Stock Administrator to manage the day-to-day operations of our equity compensation programs. This role will be responsible for administering stock options, restricted stock units (RSUs), employee stock purchase plans (ESPP), and other equity-related matters for a publicly traded company. The ideal candidate has strong knowledge of equity administration systems (e.g., Fidelity, Carta), public company reporting requirements, and SEC compliance.

Key Responsibilities:

• Administer and maintain the company’s equity programs including stock options, RSUs, and PSO’s.


• Process new grants, exercises, terminations, and releases in the equity system of record.


• Maintain accurate records of equity transactions and employee accounts.


• Work closely with payroll, finance, legal, and HR to ensure accurate tax withholdings and reporting.


• Prepare and review reports related to equity compensation for internal and external stakeholders.


• Support quarterly and annual financial audits and SEC filings (e.g., Form 4, 10-K, 10-Q, and proxy statements).


• Ensure compliance with Section 16, Rule 144, SOX, and other SEC and tax regulations.


• Manage the insider trading policy and 10b5-1 trading plans.


• Provide education and support to employees regarding their equity compensation.


• Partner with Finance for stock-based compensation expense reporting (ASC 718).

Qualifications:

• Bachelor’s degree in finance, accounting, or related field.


• 10+ years of experience in stock administration at a public company.


• Certified Equity Professional (CEP) designation preferred or in progress.


• Proficient in equity administration platforms (e.g., Carta, Fidelity).


• Strong knowledge of U.S. securities laws, tax rules, and equity compensation accounting.


• Exceptional attention to detail, analytical thinking, and communication skills.


• Ability to manage confidential information with discretion.


• Ability to work with shareholder proxy solicitors to ensure equity is commensurate with company requirements.

Preferred Skills:

• Experience with SOX compliance and audit support.


• Familiarity with international equity programs.


• Knowledge of financial reporting systems (e.g., Netsuite).


• Knowledge of HR systems like Insperity.


• Experience supporting an IPO or secondary offering (if applicable).

Why Join Us?

Complete Solar offers an exciting and supportive work environment, meaningful career growth opportunities, and the chance to make a real impact in a rapidly expanding industry. If you're a motivated HR or Finance professional who loves working with people and wants to grow your career with a purpose-driven organization, we'd love to hear from you.

While performing the duties of this job, the employee is regularly required to talk or hear. Regular periods of sitting or standing may be required by this position. In addition, this position requires the ability to occasionally lift office products and supplies, up to 50 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.