Senior Talent Acquisition Coordinator

SUMMARY OF RESPONSIBILITIES 

The Senior Talent Acquisition Coordinator supports the day-to-day operations of the talent acquisition function across the recruiting lifecycle, from requisition and interview coordination through offer processing, pre-employment activities, hiring, and onboarding. This role serves as a key operational resource for the Talent Acquisition team by maintaining accurate recruiting systems and data, coordinating candidate and stakeholder communications, supporting reporting and compliance activities, and helping improve recruiting processes. The individual will work collaboratively in a fast-paced environment that requires sound judgment, adaptability, attention to detail, and a strong commitment to the candidate and hiring manager experience.

ESSENTIAL DUTIES 

• Represent FirstKey Homes professionally and support a consistent, high-quality candidate and hiring-manager experience.


• Coordinate recruiting activities across the hiring lifecycle, including requisition support, sourcing, interviews, offers, pre-employment activities, hiring, and onboarding.


• Maintain accurate and timely candidate, requisition, offer, and hiring information within the applicant tracking system and related recruiting tools.


• Support the administration and ongoing improvement of recruiting systems, workflows, templates, and team resources.


• Coordinate pre-employment screening and employment eligibility activities in accordance with established company processes, escalating exceptions as appropriate.


• Partner with candidates, recruiters, hiring managers, Human Resources, Payroll, Information Technology, external vendors, and other stakeholders to resolve issues and keep hiring activities moving forward.


• Prepare, maintain, and distribute recurring talent acquisition reports, trackers, and operational updates while supporting data accuracy and reconciliation.


• Develop and maintain recruiting process documentation, checklists, training materials, and other team resources.


• Identify process gaps and opportunities to improve efficiency, consistency, compliance, and the candidate experience.


• Maintain recruiting records and confidential information in accordance with applicable company requirements.


• Provide general operational and administrative support to the Talent Acquisition team based on business needs and priorities.


• Support talent acquisition programs, recruiting events, educational partnerships, and community outreach initiatives through planning, coordination, communication, and administrative support.


• This brief summary is not an all-inclusive description of job duties. Other job duties and responsibilities may also be assigned by the incumbent’s manager at any time based upon Company need.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

WORKING CONDITIONS 

• Primarily working indoors, office environment. 

• May sit for several hours at a time. 

• Prolonged exposure to computer screens. 


• Repetitive use of hands to operate computers, printers, and copiers. 

REQUIRED EDUCATION AND EXPERIENCE 

• High school diploma or equivalent


• Minimum of three years of experience in talent acquisition coordination, recruiting operations, Human Resources, staffing, or a related function


• Experience supporting recruiting activities such as interview coordination, offer processing, applicant tracking system administration, pre-employment activities, or onboarding


• Intermediate proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Teams


• Demonstrated ability to manage multiple priorities, maintain accurate records, and meet time-sensitive deadlines


• Proven ability to handle confidential candidate and employee information

PREFERRED EDUCATION AND EXPERIENCE 

• Bachelor’s degree in Human Resources, Business, or a related field


• Experience with UKG Recruiting, UKG Pro, or a comparable applicant tracking or human capital management system


• Experience supporting high-volume or multi-location recruiting


• Experience with recruiting reporting, data validation, process documentation, or system implementation and enhancement activities


• Working knowledge of recruiting, pre-employment screening, onboarding, and employment eligibility processes


• Experience working in a fast-paced, high-growth, or changing environment

REQUIRED KNOWLEDGE 

• Clerical — Knowledge of administrative procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology. 

REQUIRED SKILLS 

• Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. 

• Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. 

• Service Orientation — Actively looking for ways to help people. 

• Coordination — Adjusting actions in relation to others' actions. 

• Time Management — Managing one's own time and the time of others. 

• Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action. 

• Speaking — Talking to others to convey information effectively. 


• Writing — Communicating effectively in writing as appropriate for the needs of the audience. 

WORK STYLES & BEHAVIORS 

• Attention to Detail — Job requires being careful about detail and thorough in completing work tasks. 

• Independence — Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done. 

• Social Orientation — Job requires preferring to work with others rather than alone and being personally connected with others on the job. 

• Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations. 

• Cooperation — Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude. 


• Adaptability/Flexibility — Job requires being open to change (positive or negative) and to considerable variety in the workplace. 

FirstKey Homes is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, veteran status, genetic information or any other legally protected classification or status.