Service Administrator

Summary/Objective:

Under the direct supervision of the Branch Manager, this position provides administrative support for the Service and Construction departments.

Essential Job Functions:

• Review Service Tickets for billing accuracy.
• Enter time worked for Service Technicians and Construction personnel in Great Plains – Time Track software.
• Close out Gilbarco/Warranty claims.
• Issue and receive Purchase Orders.
• Commission/Register new equipment installed.
• Review denied/past-due invoices.
• Obtain multiple trip approval for billing purposes.
• Assist construction manager with ordering equipment, setting up jobs and reviewing jobs for close out.

Additional Eligibility Qualifications:

• Strong attention to detail.
• Good knowledge of Excel/MS Office.
• Good at multitasking and prioritization.
• Excellent verbal and written communication skills required.
• Excellent interpersonal skills required.
• Self-starter with focus on process improvement.
• Great Plains experience a plus.
• Related work experience in service dispatching strongly.

Competencies

• Thoroughness
• Technical capacity
• Personal responsibility

Supervisory Responsibility:

This position has no direct supervisory responsibilities, but may serve as a coach and mentor for other positions within the company.

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands:

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Position Type/Expected Hours of Work:

Standard Office hours are Monday- Friday 8-5 PM.

Travel:

Local travel into the branch is expected.

Required Education and Experience:

High school diploma/GED required.

Work Authorization/Security Clearance:

US Work Authorization is required.

EEO Statement

As an Equal Employment Opportunity employer, it is Guardian Fueling Technologies’ policy to provide equal employment opportunity for all applicants and employees. Guardian Fueling Technologies does not unlawfully discriminate on the basis of race, national origin, sex, pregnancy, color, religion, age, physical or mental disability, legally-protected medical condition, veteran status, marital status, sexual orientation, or any other basis protected by state or federal laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

GFT is a Drug Free Workplace

We offer fantastic benefits including Comprehensive Coverage, 401K Match, Paid Holidays, Paid Vacation and more!

To ensure every application receives equal attention, all recruiting is managed by our corporate team. Local branches are unable to provide initial application status updates. If your qualifications match our needs, our recruiting team will be happy to reach out to you directly.