Service Appointment Coordinator

NOW HIRING  •  Calabasas, CA  •  Full-time

Service Appointment Coordinator

Bob Smith BMW  •  Client Care Center

Base pay

$18–$20 / hr

Bonus potential

Up to $950 / mo

Schedule

Includes weekends

• Handle inbound service reservation calls and confirm upcoming appointments with a friendly, professional touch


• Make outbound follow-up calls for due and overdue service clients, special order parts, and “we owe” scheduling


• Respond promptly to internet leads and email inquiries — same-day responses are a must


• Manage and maintain CRM communication cycles to keep customer relationships warm and well-timed


• Stay current on service offerings and pricing so you can guide customers to the right solutions with confidence


• Direct customers to product information resources, including online tools

Who you are

• A confident communicator — your warmth comes through even over the phone


• Organized and self-driven — you juggle priorities without dropping the ball


• Coachable and growth-minded — you welcome feedback and take it somewhere


• Comfortable handling objections calmly and turning hesitations into appointments


• Proficient with Microsoft Office (Word, Excel, Outlook) and comfortable learning new tools


• Self-motivated and goal-oriented, with strong time management skills

What we offer

Medical, dental, life, disability & cancer coverage

401(k) retirement plan

Paid vacation time

Ongoing training & development

Real opportunities for advancement

We set clear, achievable benchmarks so you always know how you’re doing and how to get to the next level:

• Appointment show rate of 88% or greater


• Appointment volume within 10% of team average


• Call quality (CALLRATER) score of 85+ within 30 days, rising to 90+ by day 90

Pre-employment drug screening required. Bob Smith BMW is an equal opportunity employer committed to building a team as exceptional as the vehicles we represent.