Service Entry Analyst (Technician II)

Description

*Due to being an inplant position, the below referenced job duties have been provided by the client:

Purpose of Job: Conduct the activities and operations in the service entry function including Cross-Application Timesheets (CATS) by verifying Contractor invoices against applicable commercial contracts. 

Key Accountabilities:

• Creates timely service entries of invoices to ensure on-time payment to Vendors in line with commercial payment terms
• Monitors LKC Service Entry Email Mailbox/SAP Vendor Invoice Management (VIM) system daily and follows up with Service Entry Team members to ensure completion of pending items
• Highlights commercial discrepancies between invoices and applicable commercial contracts to relevant procurement individuals
• Facilitates approval of service entries by applicable End User/Stakeholders prior to service entry creation
• Works collaboratively with Procurement individuals to make changes to purchase orders for approved charges
• Investigate invoice discrepancies, attempt to resolve and/or send invoices to Accounts Payable for Obsoletion process
• Assist with the process of contract employees in SAP HR System from hire, extending and termination to support the Cross-Application Timesheets System (CATS)
• Research, analyze and resolve complex service entries, Cross-Application Timesheets System (CATS), and vendor issues.
• Analyze and suggest changes to improve productivity and increase efficiency within the service entry business processes
• Work with key stakeholders to have Outline Agreements created and/or updated for active contracts and ensure that Sasol is utilizing and leveraging contracted pricing
• Completes all work in compliance with applicable Sasol policies, processes, procedures and work instructions
• Builds and maintains collaborative and cohesive relationships with key internal and external business stakeholders to assist with billing compliance
• Works with key internal business stakeholders to assist with resolving Goods Receipts/Invoice Receipts (GR/IR) issues on a quarterly basis
• Conduct analysis as required
  

Working Experience: 

• High School diploma or equivalent w/ 5+ years of relevant working experience or Bachelor’s degree in business or related field w/ 3+ years relevant working experience
• Experience in using computerized information systems with knowledge of SAP and Vendor Invoice Management (VIM) system, preferred

Required Personal & Professional Skills:

• Good problem resolution skills.
• Ability to deal with coworkers and vendors in a courteous and efficient manner, and to work cooperatively.
• Attention to detail and ability to complete tasks in a timely manner.
• Knowledge of internal controls, and experience implementing, enhancing and maintaining a strong internal control environment surrounding the disbursement cycle.
• Willingness to embrace new technologies and innovative organizational practices.
• Excellent Organizational Skills
• Software: Word, Excel, PowerPoint and SAP
   

Requirements

*ReCon’s Job Description & Requirements:

Summary of Description:The Technician will work under the supervision of an assigned specific discipline and based on experience the individual evaluates, selects, and applies standard applicable techniques. Could include discipline work of purchasing, expediting, NDT Inspection, project controls, surveying, laser scanning, schedulers, planner, construction inspectors, project coordinators, automation, controls, etc.

Duties:

• Assists assigned supervisor in various aspects of projects assigned. 
• Applying standard discipline techniques to make minor adaptations and modifications.
• Perform other job-related duties as assigned.

License Requirements:

• Valid Driver’s License as per State law or requirement

Specific Skills:

• Detailed working knowledge of Policies and Procedures related to project work.

Physical Requirements:

• Ability to walk up to one mile on industrial plant and construction sites outdoors at any time of the year. 
• Ability to work in protective clothing which may elevate body temperatures by several degrees Fahrenheit for periods of up to 15 minutes without a break.
• Ability to use multi-level stair towers and rung ladders unassisted.
• Ability to hear safety alarms and signals while wearing hearing protection. 
• Ability to sit at desk and operate computer for extended periods of time.
• Ability to stand, use hands and fingers, grip, handle or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl; and talk and hear.
• Ability to see with visual acuity and distinguish between colors.
• Ability to operate a motor vehicle and have a valid driver’s license.
• Ability to lift and carry 15 lbs. on a regular basis is required and at times lifting up to 25 lbs. may be required.