SFP - Grants & Contracts Officer II

Minimum Requirements:

Bachelor's degree and three years of related experience; or a combination of education and experience.

To be fully considered for this position, all candidates at the time of submission must provide the following documents:

• A complete and accurate GSU application
• Resume
• Cover Letter
• 3 Professional References  

Grants and Contracts Officer II 

Georgia State University
School of Public Health
Mark Chaffin Centers for Healthy Development

GEORGIA STATE UNIVERSITY’S SCHOOL OF PUBLIC HEALTH educates practitioners and thought leaders while engaging in research and outreach that promotes health equity and addresses urgent public health challenges. Located in Atlanta, an internationally recognized hub of public health expertise, the School provides opportunities to collaborate with leading public health organizations, government agencies, and community partners. Our faculty and staff are dedicated to advancing research, strengthening partnerships, and promoting better health for everyone, everywhere.

Are you ready for us? Are you seeking an opportunity with purpose and direction? If you are, we have the perfect opportunity for you! We hire great people from a wide variety of educational, career, and personal backgrounds because we believe that diverse perspectives and collaborative partnerships make us a stronger team.

The School of Public Health, Mark Chaffin Centers for Healthy Development, is seeking a dedicated Sponsor Funded Grants and Contracts Officer II to join our team.

WHAT MAKES THE UNIVERSITY A GREAT PLACE?

• Generous benefits, including health, dental, vision, tuition assistance, retirement, and more.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunities and training to support career growth.

HERE IS WHAT YOU WILL DO

The Mark Chaffin Centers for Healthy Development (MCCHD) within the School of Public Health is seeking a dedicated Sponsor Funded Grants and Contracts Officer II to support the financial and administrative management of sponsored projects, service contracts, and related research activities. This position plays an essential role in facilitating the successful administration of grants and contracts by coordinating pre-award and post-award activities, monitoring project budgets and expenditures, managing contract documentation, and ensuring compliance with university and sponsor guidelines.

The Grants and Contracts Officer II will work collaboratively with principal investigators (PIs), department leadership, faculty, the Office of Research, legal representatives, sponsoring agencies, and other university partners to support the effective management of sponsored funding and contractual activities. The incumbent will provide essential financial, administrative, and operational support throughout the project lifecycle, helping ensure accurate financial reporting, timely invoicing, appropriate use of funds, and successful project closeout.

Essential Duties & Responsibilities

Pre-Award Functions

• Provides pre-award support for MCCHD grant proposals, as needed, to facilitate the timely and accurate preparation and submission of proposals.
• Manages and processes contract-related requests, utilizing appropriate university systems and procedures.
• Serves as a liaison among department leadership, faculty, legal representatives, the Office of Research, and sponsoring agencies to support successful proposal submissions and contract processing.

Post-Award Functions

• Manages project expenses and personnel planning for service contracts, ensuring expenses are reasonable, allocable, allowable, and consistent with project requirements.
• Requests and processes contract amendments, extensions, and budget revisions to support changing project needs.
• Reviews, approves, and submits invoicing requests in accordance with applicable requirements and established procedures.
• Coordinates, reviews, and submits progress reports, invoices, and other required documents and templates to meet sponsor and university reporting requirements.
• Performs project closeout activities for service projects, ensuring expenses are appropriately billed and outstanding funds are received before closing accounts.
• Keeps principal investigators informed of grant and contract budget activity through accurate and timely expenditure reports, shadow accounting, and expense projections.
• Reconciles project accounts on a monthly basis to ensure accurate financial records and appropriate monitoring of project expenditures.
• Initiates, processes, and enters purchase order requests for subcontracts and subawards.

Other Administrative Functions

• Reviews and approves payment requests for contract-related and sales and service expenditures.
• Assists with the administration of sales and service accounts, maintaining accurate monthly records of expenditures, invoices, and payments.
• Approves payments for processing through the Cash Office.
• Prepares and routes new and amended contracts through the appropriate legal review process for sales and service activities.

Other General Functions

• Maintains current knowledge of university policies, sponsor guidelines, and applicable procedures related to grants, contracts, and research administration.
• Participates in job-related training sessions and professional development workshops to strengthen knowledge and skills in research administration.
• Provides support to the Grants and Contracts Officer III and the Director of MCCHD Grants, Contracts, and Finance, as needed.
• Performs other related duties as assigned.