Shipping and Production Coordinator

Are you someone who has experience working in a Print Shop, Shipping/Finishing, or Production environment?

We work within a state-of-the-art Print and Production environment. If you have strong attention to detail, are organized, and look forward to how you can contribute to an AMAZING CREATIVE TEAM, WE ENCOURAGE YOU TO APPLY! 

WE ARE LOOKING FOR THE NEXT STAR to join the Portfolio team!  

At Portfolio, we pride ourselves on our responsive, innovative, efficient, and sincere service standards (R.I.S.E).

Portfolio offers a comprehensive benefits package:

• Paid Company Holidays
• Paid Time Off, including Flex Time (40 Hours of additional Paid Time Off) and Volunteer Time.
• Health/Dental, Visions Insurance
• Life Insurance & Short-Term Disability
• Tuition Reimbursement
• Referral Bonus
• 401(k)
• Monthly Associate Breakfasts
• Reputation Management Program – Monetary Prizes for Positive Online Reviews
• Additional associate perks

If you're ready to be part of a dynamic team that values integrity and excellence, apply today! 

At this time, a Shipping and Production Coordinator (Order Processing Specialist) is needed to be responsible for dispatching all inbound orders to production and provide backup support to the Shipping Specialist. Creates purchase orders, sales orders, and manages accurate inventory levels of purchased and received items. Ensures inventory is properly invoiced daily and reconciled efficiently when needed. Utilize all available inventory tracking software and devices efficiently. Relies on experience and judgment to plan and accomplish goals, to perform a variety of departmental tasks. Works under general supervision and reports to the Logistics Manager.

*This is an In-Office Career Opportunity that requires onsite work daily*

• Schedule: Monday - Friday, 9:00 am - 6:00 pm EST or 9:30 am - 6:00 pm EST.
• Training Schedule: Monday - Friday, 9:00 am - 6:00 pm EST.
• Compensation: $19.50 - $23.50 hourly, commensurate with experience. Exceptional Benefits Package!

* Proficiency within the MS Office Suite, including Excel is preferred!

* Mathematical and Data Processing inclination is a PLUS! 

Essential Functions:

• Dispatches all inbound orders to Production Specialists via the Live Sheet.
• Ensures all orders are dispatched to the Live Sheet to meet or exceed deadlines.
• Places orders for inventoried products upon request for inbound and outbound orders.
• Works with Shipping Specialist to accurately account for and track outbound shipments.
• Assists with the fulfillment of daily incoming supply orders.
• Closes corresponding supply order notes in Vander daily, as needed.
• Communicates with associates and vendors via email, Teams, and in person.
• Schedules and revises shipment plans to ensure efficient distribution of products to satisfy customers on an as-needed basis when the Shipping Specialist is unavailable/out of the office.
• Pulls inventory as needed for the fulfillment of supply orders.
• Unloads and stocks delivered items in the shipping department.
• Creates purchase orders.
• Maintains proper levels of all inventoried items to meet the volume of requests.
• Receives all inventoried items via Intacct.
• Creates Sales Orders for any internal and or/external requests.
• Email product invoices.
• Clears accrual Sales Orders.
• Manages import/export for invoicing.
• PPM Kick-Off mail/merge letters.
• Communicate with Shipping on the status of the requested inventory to be shipped at all times.
• Orders and inventories of all Internal Office Supplies.
• Ensures that all inventory and supplies leave the building with the proper invoicing or payment in advance.
• Works closely with accounting to maintain accurate Purchase Orders and Invoicing.
• Carries out inventory control policies and procedures, such as performing accurate daily, weekly, and monthly cycle counts.
• Performs inventory count reconciliations.
• Maintains a clean and safe work environment.
• Takes ownership of changes and is personally responsible for managing change in an upbeat, positive manner.
• Strive to enforce and live the Portfolio Philosophy of Rise daily.
• Other Job Duties as assigned.

Education and Qualification Requirements:

• Strong computer skills including proficiency with Microsoft Office.
• Knowledge of Shipping and Inventory Control practices and strong Time Management Skills.
• Ability to multi-task, work as a member of a team, handle unforeseen pressure and keep a positive attitude.
• Well-developed organizational skills and the ability to successfully manage multiple issues and demands.
• Flexibility to work outside of scheduled shift hours with minimal notice, including weekends.
• High School diploma or equivalent.

Preferred Requirements:

• Excellent communication skills, both verbal and written.
• Ability to communicate and work with multiple personalities.
• Excellent customer service skills.
• Well-developed organizational skills and the ability to successfully manage multiple issues and demands.
• Ability to remain strictly confidential regarding information known that is not public information.
• Always maintains a positive attitude.

Work Environment and Physical Requirements:

• Shipping and receiving environment. Extended periods of time spent outdoors in various climate conditions.
• Vision acuity is required to include close vision, color vision, distant vision, and the ability to adjust focus.
• Ability to grasp objects such as a telephone or a computer mouse, finger dexterity to use a keyboard, calculator, and standard office equipment.
• Ability to stand for long periods of time.
• Ability to walk, reach with hands and arms; stoop kneel, crouch, and lift up to 50 pounds.
• Ability to frequently sit for long periods of time.
• Ability to hear and talk, both in person and by phone.
• Ability to spend extended hours in front of a computer screen.