Shipping and Receiving Associate

The Shipping and Receiving Associate is responsible for the accurate preparation, handling, and transportation of materials and products in support of company operations. This role ensures timely and safe delivery and pickup of shipments, compliance with Department of Transportation (DOT) regulations, and adherence to established safety, quality, and documentation standards. The position involves coordinating shipping and receiving activities, operating company vehicles and warehouse equipment, resolving shipment discrepancies, and maintaining accurate records. The Shipping and Receiving Associate supports efficient logistics operations by following assigned routes and schedules, selecting cost‑effective shipping methods, and promptly reporting safety concerns or irregularities. Other duties may be assigned as needed to support departmental objectives.

Essentail Duties & Responsibilities:

• Prepare packages for shipping and delivery


• Loading, unloading and operation of company vehicle in a safe manner


• Follow route and time schedule


• Delivery and pick up of products and material


• Coordinate pick-up and delivery paperwork


• Follow DOT Regulations and safety standards


• Prepares shipments for postal or commercial conveyance; determines most economical and efficient shipping method; selects appropriate shipping container; packs items to ensure safe delivery.


• Resolves receiving discrepancies by comparing purchase order(s) to delivery documentation


• Prepares bills of lading; checks items to be shipped against work orders to ascertain that quantities, destination, and routing are correct.


• Receives and unloads incoming materials and compares information on packing slip with purchase order to verify accuracy of shipment; may process return shipments from customers.


• Inspects shipments for damages or defects; records discrepancies or damages and notifies supervisor and/or purchasing personnel.


• Traces lost shipments and/or customer claims of lost shipments, initiates proof of delivery documents.


• May operate dolly, pallet jack, and/or forklift in loading and unloading supplies and equipment; may operate shrink-wrap machine; may operate company vehicle to deliver shipments; may assist in routine maintenance of equipment and shipping area; may lock warehouse and set alarms.


• Follows established departmental policies, procedures, and objectives, continuous quality improvement objectives, and safety, environmental, and/or infection control standards.


• Observes all safety and security procedures.


• Reports potentially unsafe conditions.


• Other duties as assigned.

Education: 

• High School Diploma, or GED

Qualfications:

• Proficient in Microsoft Word, Excel, and Internet Explorer


• Knowledge of Microsoft Outlook and Quantum is a plus


• Hazardous Material Training is a plus


• Ability to work well under pressure, multitask and meet deadlines.


• Looking for a hands-on individual with the ability to see the big picture.


• Proven team player who has demonstrated capabilities in the following areas: excellent communication, presentation, interpersonal skills, well-developed problem-solving skills, solid organizational skill; and the demonstrated ability to be self-directed and effectively relate to all levels of the organization.


• Strong business judgment and ethical work habits.


• Ability to interact in a positive and professional manner and to develop and maintain strong working relationships with co-workers, supervisor, vendors, and customers.


• Strong attention to detail and focus on quality and accuracy.


• Customer focused and results oriented.


• Must read, write, and speak English fluently.


• Develops alternative solutions.


• Works well in group problem solving situations.


• Makes decisions in a timely manner, includes appropriate people in decision-making process, exhibits sound and accurate judgment.


• Supports and explains reasoning for decisions.


• Observes all safety and security procedures.


• Uses equipment and materials properly.


• Reports potentially unsafe conditions.