Shipping & Receiving Coordinator

AllClear is the military aftermarket industry’s leading provider of mission-ready solutions, providing excellence in sustainment to U.S. militaries and its allies. Headquartered in El Segundo, California, AllClear’s sustainment solutions cover over 25 of the most utilized military aircraft platforms, supported with distribution agreements from leading OEMs, in-house and managed repair services, engineered products, and manufacturing capabilities.

AllClear was formed in 2020 by bringing together two of the industry’s leading companies, Aero Precision and Kellstrom Defense. Combined, AllClear now represents more than 55 years of defense aerospace sustainment experience and expertise. AllClear is focused on the bigger mission mindset of keeping militaries mission-ready. AllClear locations include Abu Dhabi, UAE; Camarillo, CA; Chatsworth, CA; Chula Vista, CA; El Segundo, CA; Greenville, SC; Livermore, CA; Macon, GA; Miramar, FL; Seoul, S. Korea; Singapore, South San Francisco, CA; and Tokyo, Japan.

To learn more, visit: www.GoAllClear.com.

Summary

Responsible for the receiving, packaging, inspection, documentation retention of production sales and repair orders, and processing of purchase, repair, and sales orders. Ensure orders are inspected in accordance with company SOP Procedures and Industry Standards. Ensure products comply with customer quality requirements. Generate Certificates of conformance as required. Maintain accurate documentation retention through the use of an optical imaging system. Ensure product meets all Federal regulatory requirements pertaining to Export Compliance and Hazardous Material Shipments.

Essential Duties and Responsibilities:

Under minimal to no supervision, must be able to perform a variety of job duties including, but not limited to:

• Receive and inspect incoming and outgoing orders, visually inspect parts and documentation against purchase, repair, and sales order/customer purchase order requirements
• Ensure parts received match expected system PO & RO requirements. Correctly enter all information into our computer system
• Inspect material for correct part number, serial numbers, nomenclature, condition, quantity, airworthiness documentation, and source docs
• Ensure all sales and repair orders are processed in accordance with company ISO procedures, Federal Export Regulatory Compliance, or Hazardous Material Federal Regulatory Compliance requirements as required. This includes proper packaging, labeling, supporting documentation (Export License) transportation and required Government Regulatory Compliance system filings.
• Ensure all parts are packaged properly following commercial packing (ATA Spec 300) to avoid damage during shipment.
• Review all documentation for accuracy, IT transfer part from receiving location to stock location, perform invoicing function and optically image shipping related documents and photographs.
• Determine proper carriers for use when not identified; and schedule pickups as required.
• Load transportation carriers as required.
• Provides customer service to internal and external customers for shipping related issues.
• Performs other related duties as assigned by management.

In addition to the above, Coordinators are to maintain an organized, clean and safe work area using safety standards and expectations while adhering to all quality practices. AllClear is an Equal Opportunity Employer. 

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

 Education and/or Experience:

• High School Degree or General Education Degree; or 2-3 years of related experience and/or training; or equivalent combination of education and experience
• Forklift certification desired
• Minimum of 2-3 years of aviation inventory or related operations experience

Required Skills:

• Language: Ability to read and comprehend simple instructions, short correspondence, and memos.
• Reasoning Ability: Ability to apply a general understanding to carry out detailed, written and oral instructions. Ability to deal with and solve problems involving a few concrete variables in standardized situations.
• Mathematical Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Other Abilities: Must be able to read and interrupt detailed blueprints, drawings, and work orders. Must have prior forklift experience. Must have working knowledge of Microsoft Suite. Must have an understanding of packing, labeling and shipping standards. Must have experience using an ERP, with Quantum and Pentagon software a plus.

Physical Demands/ Work Environment:
While performing the duties of this job, the employee must be able to stand 6 to 8 hours a day. Must be able to work with their hands, arms and be extremely accurate. Must be able to walk, sit, stoop, kneel, crouch, or crawl on a regular basis. The employee must frequently lift and/or move up to 40 pounds. Must be able to lift and/or move in excess of 25 pounds with assistance.

• While performing the duties of this job, the employee is regularly exposed to moving high-speed machinery and mechanical parts. The employee is occasionally exposed to wet and/or humid conditions. outside weather conditions, machine oils, metal fillings, acetone, paints, solvents, grease, cutting fluids, fumes or airborne particles, toxic or caustic chemicals, and risk of electrical shock or vibration. The noise level in the work environment is usually moderate to loud.