Shipping Coordinator

Job Description

The Shipping Coordinator is responsible for coordinating the shipment of IFS products in an efficient, accurate, and cost-effective manner. This position works closely with Customer Service, Production, and Warehouse personnel to ensure orders are shipped on time and meet customer requirements.

Schedule: Monday–Friday, 8:00 AM – 4:00 PM

ESSENTIAL JOB FUNCTIONS:

• Schedule and coordinate all outbound freight shipments, including TL, LTL, parcel, and customer pickups.
• Review and prepare open sales orders for shipment using the WiSys ERP system.
• Generate and distribute all shipping documentation, including pick tickets, bills of lading, packing slips, export documentation, and other required shipping documents.
• Coordinate with Customer Service, Production, and Warehouse personnel to ensure customer orders are completed and shipped on schedule.
• Receive, verify, and process incoming shipments and customer returns for accuracy.
• Schedule carrier appointments and communicate with freight carriers regarding pickups, deliveries, and shipment status.
• Monitor shipment schedules and proactively resolve shipping issues to minimize delays.
• Support inventory accuracy by participating in cycle counts and physical inventories.
• Ensure customer orders are picked, staged, and shipped accurately and efficiently.
• Maintain shipping records and documentation in accordance with company policies and ISO requirements.
• Assist with continuous improvement initiatives to enhance shipping and warehouse processes.
• Perform general administrative duties, including filing, data entry, answering carrier inquiries, and other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

• 2–3 years of supply chain experience, with a concentration in shipping and receiving. 
• Recent experience operating a sit-down forklift required. 
• Strong verbal and written communication skills. 
• Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment. 
• Strong organizational, problem-solving, and time management skills. 
• High attention to detail and accuracy. 
• Proficient in Microsoft Word, Excel, and Outlook, with the ability to learn and effectively use ERP systems and databases. 
• Ability to work independently and collaboratively as part of a team. 

PHYSICAL REQUIREMENTS:

• Required to wear all designated personal protective equipment (PPE) at all times. 
• Ability to stand, walk, bend, stoop, kneel, reach, and use hands and arms throughout an 8-hour shift or longer as needed. 
• Ability to lift, push, pull, and/or move up to 55 pounds. 
• Ability to climb stairs as needed. 
• Specific vision abilities include close vision, peripheral vision, depth perception, and the ability to adjust focus. 
• Regular exposure to moving mechanical equipment. 
• Occasional exposure to fumes, airborne particles, and a non-temperature-controlled warehouse environment. 
• Work is performed in a manufacturing environment where noise levels are frequently loud. 

PRE-EMPLOYMENT REQUIREMENTS:

All applicants must successfully complete the Company's pre-employment process, including an interview, background check, drug screen, and post-offer physical. 

IFS INDUSTRIES is an Equal Opportunity Employer. Drug/Alcohol/Tobacco Free