Shipping Specialist

Shipping Specialist 

Summary

Under the direction of the Production Manager, the Shipping Specialist is responsible for executing all outgoing shipments to ensure that customer orders are processed accurately, safely, and on time. This role supports domestic and dangerous goods (DG) shipments while maintaining compliance with company procedures and regulatory requirements.

Essential Duties and Responsibilities

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities as assigned.

Duties

• Shipping & Order Fulfillment
• Prepare, package, and ship customer orders with a high degree of accuracy.
• Process shipments using carrier systems such as UPS, FedEx, DHL, and freight providers.
• Verify part numbers, quantities, and product condition prior to shipment.
• Ensure packaging meets product, carrier, and regulatory requirements.
• Dangerous Goods (DG / HazMat)
• Assist with dangerous goods shipments in compliance with DOT, IATA, and IMDG regulations.
• Handle shipments containing lithium batteries in accordance with regulatory standards.
• Complete DG documentation, labeling, and declarations accurately.
• Maintain DG shipping records and support compliance efforts.
• Prepare customs documentation, including commercial invoices, declarations, and certificates of origin.
• Coordinate with freight forwarders, customs brokers, and international carriers.
• Ensure all international shipments meet regulatory and documentation requirements.
• Documentation & Communication
• Maintain accurate shipping logs, tracking information, and shipment records.
• Communicate with internal teams (Production, Customer Service, Sales) regarding order status.
• Monitor and restock shipping supplies as needed.
• Collaborate with other departments to ensure smooth order flow.

Requirements

• 2+ years of experience in shipping or logistics
• Experience with lithium battery shipments
• Familiarity with dangerous goods shipping (DG certification is a plus, but not required)
• Knowledge of international shipping regulations and customs processes
• Strong attention to detail and accuracy in inspecting parts before shipment
• Strong communication skills; able to work effectively with multiple departments
• Proficiency with carrier software (UPS WorldShip, FedEx Ship Manager, DHL, etc.)
• Ability to lift up to 50 lbs and stand for extended periods

Preferred Skills

• DG/HazMat certification (IATA, DOT, IMDG)
• Experience with LTL freight scheduling
• Knowledge of USMCA/NAFTA documentation
• Experience with ERP systems (NetSuite, SAP, Epicor, etc.)

Language Skills

Good verbal and written communication skills are required. Ability to read and interpret documents such as packing slips, procedure manuals, Bill of Materials, and ISO9001:2015 work instructions. 

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Other Skills and Abilities

Requires the ability to operate a forklift, pallet jack, and simple tools, as well as a wide variety of standard office equipment, such as a computer and keyboard, a calculator, telephone, FAX, photocopier, etc.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle or feel; talk and hear. The employee is required to stand, walk, sit, and reach above shoulders with hands and arms; stoop, kneel, or crouch. The employee must regularly lift and / or move up to 10 pounds, frequently lift and / or move up to 25 pounds, and occasionally lift and / or move up to 50 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate.

Perks

• Entrepreneurial environment — your ideas matter, and you’ll help build what’s next
• Free snacks, fresh fruit, and gourmet coffee always stocked

Benefits

• Paid Time Off (PTO) plan
• Safe Harbor 401(k)
• Company Wellness Program
• Medical, dental, vision,      life, and disability insurance options to fit your needs