Short-Term Brand Photographer

Texas Health Action (THA) is a community-informed non-profit organization dedicated to providing access to culturally affirming, quality health services in a safe and supportive environment, with expertise in serving LGBTQIA+ people and those impacted by HIV. Kind Clinic proudly serves Texas with four vibrant locations: two in Austin, one in San Antonio, and another in Dallas plus virtual care services available to all residents across Texas. Bolstered by Waterloo Counseling Center and a passionate team of over 250 dedicated employees and volunteers, THA is at the forefront of promoting healthcare equity and accessibility throughout the state. Read more about THA here: http://texashealthaction.org.

Texas Health Action (THA) invites qualified vendors to submit proposals to meet Kind Clinic’s photo and video production needs for the September 2025 – September 2026. The purpose of this RFP is to solicit competitive bids to ensure all needs are executed with the best value. Please see the full list of photo and video production needs here.

Short-Term Brand Photographer Position

Kind Clinic seeks a experienced photographer to capture high-quality photo and video assets of Kind Clinic's locations in Austin (2), Dallas (1), and San Antonio (1) for our brand photography library. The Kind Clinic Creative Team will setup shoot dates for each city's clinic locations in coordination with the photographer and staff.

Scope of Work

• Photographer must provide 30 assets per city (90 total) of Kind Clinic buildings and staff.
• File Formats: 
• Final Photography: Jpeg and PNG 
• Raw Photography: RAW (.CR2/3, .NEF, .ARW, .RAF, etc.) 
• Raw Video: Apple ProRes 422 HQ (or equivalent high-bitrate, edit ready format) 
• Style & Tone: Reflects Kind Clinic’s friendly, LGBTQIA+ affirming, authentic brand experience. Stock photography setups with our uniquely queer aesthetic, and welcoming staff. 
• Locations: Vendor will need to shoot on-site in our Kind Clinic locations in Austin, Dallas, and San Antonio  
• Talent & Coordination: Kind Clinic’s Creative Team will coordinate staff and location availability.

Timeline & Turnaround 

• Shoot: September - October 

• First Proofs: Early November 

• Final Delivery: December 1, 2025 

• Revisions: 2 rounds of revisions on photography selection and color correction.

Usage & Rights 

Final assets will be used in organic and paid social, paid and out-of home advertising, print, digital and more. Unlimited digital and print usage in perpetuity. 

Vendors can apply by submitting a proposal for the Short-Term Brand Photographer position, including:

• Information about their experience and ability to meet the requirements
• References to relevant work that demonstrate their style and quality
• Their ability to travel between Austin, San Antonio, and Dallas
• An overall rate for the position, with any travel expenses included in the rate.

Please outline your proposal for this position in the 'Cover Letter' section, or upload it as a PDF in the 'Resume' section.