Site Administrator

Job Summary:

The Site Administrator provides high-level administrative and operational support to ensure smooth day-to-day office functions at an R&D facility. This role handles front office operations, supports the Research and Development team, coordinates travel and scheduling logistics, and manages a variety of internal services. Serving as a central point of communication and organization, the Site Administrator helps maintain a professional, efficient, and service-focused workplace.

Key Responsibilities:

• Greet visitors, manage front desk reception, and ensure compliance with site sign-in and safety procedures.
• Answer and route incoming phone calls, handle general inquiries, and maintain a welcoming and responsive office environment.
• Coordinate travel arrangements as needed, including booking flights, accommodations, car rentals, and preparing itineraries.
• Assist with scheduling meetings, lab tours, and internal events, including room reservations and refreshments.
• Support expense reporting and travel reimbursement processes in alignment with company policy.
• Monitor and maintain inventory of office, breakroom, and safety supplies
• Place orders as needed to support R&D operations and manage vendor relationships
• Distribute incoming and outgoing mail, packages, and other communications.
• Maintain filing systems, update administrative records, and support document control efforts.
• Assist with onboarding administrative setup for new employees and coordination of training logistics.
• Serve as a liaison between office staff and facility/maintenance contacts for minor building or equipment needs.

Qualifications:

• High school diploma or equivalent required; associate degree or additional administrative training preferred.
• 2+ years of administrative or office support experience, preferably in a manufacturing or industrial environment.
• Experience coordinating business travel and managing multiple calendars is a strong plus.
• Strong organizational skills, attention to detail, and ability to multitask effectively.
• Professional communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfortable learning new systems.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:
The work environment will be a mix of a typical office setting and a lab environment.

Noise Level:
Exposure will vary and include normal office noise and laboratory noise.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills required of personnel so classified. The reporting relationship may not reflect the most recent changes to the corporate reporting structure

USA Rare Earth proudly supports Equal Employment Opportunities

USA Rare Earth's policy is to provide equal employment opportunities to all applicants and will provide reasonable accommodations according to applicable federal, state, and/or local laws.

For assistance applying for employment through this site due to disability, please contact Human Resources, [email protected], to discuss reasonable accommodations.