Site Budget & Pay Specialist (level dependent on experience)

Job Summary: This position oversees and coordinates the financial site related aspects of clinical trials and works closely with the study team as well as with site staff responsible for administrative and financial aspects.   The Site Budget and Payment Specialist manages the site payment process by developing master site templates, working with sponsors to determine negotiation parameters and expectations as well as negotiating site budgets and administering payments for assigned clinical trials.

What You'll Do

• May assist Business Development Operations and Clinical Trial Operations Management with the development of site budgets for Requests for Proposals (RFPs)


• Assist in preparation of overall site budget templates and payment schedules for awarded global trials in consultation with Director, Clinical Project Management & Site Budget/Payment Services or Clinical Project Managers


• Manage budget review and negotiation during site start-up for assigned trials


• Manage budget review and re-negotiation for trial changes and protocol amendments


• Collaborate with Clinical Systems to set up and manage the site payment process in the appropriate system (e.g., Medidata CTMS)


• Oversee study-level and site-level payments to ensure accuracy and timeliness


• Review and verify applicable data reports for processing of trial subject milestone payments, per scope and contractual agreements


• Manage the receipt, review, and processing of site and vendor invoices


• Prepare all payment requests and collaborate with CTI Finance to ensure timely site payment and that appropriate payment information is received by sites


• Communicate with trial sites regarding site budget negotiation, invoice corrections/clarifications, and status of site payments


• Communicate with trial Sponsors regarding budget and payment parameters, status of site negotiations and communications, pass-through costs, and addresses any Sponsor site budget or site payment-related inquiries


• Manage appropriate Sponsor’s approval or supporting documentation for pass through costs/additional costs outside the parameters of the CTA/budget (e.g., subjects travel expenses, additional equipment or medication).


• Prepare reports for Finance Department about payments, outstanding invoices, or forecasts for sites payments


• Collaborate with Finance to address any Sponsor inquiries related to Sunshine Act reporting or the provision of additional financial projections


• Provide training, guidance, and support to other CTI associates engaged in budget negotiation and/or site payment related activities 

What You'll Bring

• Bachelor’s degree in finance/ budgeting or allied health fields such as nursing, pharmacy, or health / natural science or an equivalent combination of education and relevant work experience


• At least 1 year experience within applicable industry (e.g., pharmaceutical, CRO, clinical site)


• Prior experience negotiating site budgets and/or managing trial site payments as part of a CRO, pharmaceutical company, or clinical site preferred


• Familiarity and comfort with the use of Medidata CTMS for site payments preferred

About CTI

CTI Clinical Trial and Consulting Services is a global, privately held, full-service clinical contract research organization (CRO) focused on the advancement of treatments for chronically and critically ill patient populations. We assist clinical research throughout the lifecycle of development, from drug concept to commercialization. CTI is headquartered in the Greater Cincinnati, OH region with global operations in collaboration with pharmaceutical, biotechnology, and medical device firms. For more information, visit www.ctifacts.com 

Why CTI?

• Advance Your Career – We support career progression through a structured mentoring program and leadership courses that provide the support needed to grow. We also value ongoing education and training through tuition reimbursement and a dedicated training department.


• Join an Award-Winning and Valued Team – We have an award-winning unparalleled culture that can be felt by our employees across 60 countries. We support a work-life balance and the importance of time with family by offering generous health benefits and vacation packages, hybrid work from home opportunities, and paid parental leave. We also encourage care for the world around us through our unique CTI Cares program.


• Make a Lasting Impact – We focus on moving medicine forward by working on treatments for chronically and critically-ill patients, who depend on us to bring life-changing therapies to market.

Important Note
In light of recent increase in hiring scams, if you're selected to move onto the next phase of our hiring process, a member of our team will reach out to you directly from an @ctifacts.com email address to guide you through our interview process. Please ensure you are applying for jobs directly on our website (www.ctifacts.com) or from our verified LinkedIn page.

Please Note

• We will never communicate with you directly via Microsoft Teams Messaging or by text message


• We will never ask for your bank account information at any point during the recruitment process

Equal Opportunity Employer/Veterans/Disabled