Site Coordinator, ExL

Job Summary

Site Coordinators oversee after-school programming and manage instructor staff at one or more designated sites. This role is responsible for student supervision, staff leadership, program quality, and day-to-day operations. Site Coordinators maintain clear communication with program leadership, school administration, and families while creating a structured, engaging, and supportive environment for students. The position balances administrative responsibilities with direct classroom involvement and staff mentoring.

Essential Job Functions

• Manage one to two after-school sites and supervise all assigned staff

• Allocate approximately 40–60% of time to administrative and managerial duties, with remaining time spent in classrooms and mentoring staff

• Attend scheduled leadership and coordination meetings and provide regular reports on program, site, and staff performance

• Conduct weekly staff meetings at assigned sites

• Meet monthly with school administration or district representatives

• Build and maintain strong relationships with school leaders, district personnel, and families

• Support hiring, onboarding, training, and professional development of staff in collaboration with leadership and HR

• Supervise interns and volunteers at assigned sites

• Manage staff scheduling, coverage, and substitute requests

• Coordinate program activities and collaborate with education teams to support implementation

• Oversee curriculum delivery, including enrichment activities and external partners

• Organize program materials and ensure completion of weekly planning documentation

• Manage purchasing and control expenses through responsible budgeting and procurement

• Ensure compliance with program quality standards, state regulations, and staff-to-student ratios

• Maintain accurate attendance records and required documentation

• Ensure students receive consistent supervision in a safe and supportive environment

• Complete all required health, safety, education, and professional development trainings

• Model positive behavior guidance and effective classroom management practices

Education & Experience

Education

• High School Diploma required

• Must meet applicable school district paraprofessional requirements

Experience

• Minimum of 1–2 years of experience in early childhood education or related settings

• At least 1 year of experience mentoring, coaching, or leading other adults or teaching staff

Other Qualifications

• Knowledge of behavior management and conflict resolution techniques

• Strong verbal and written communication skills

• Highly organized with strong attention to curriculum and documentation management

• Demonstrated leadership, team-building, and customer service skills

• Excellent time management and multitasking abilities

• Proficiency in standard office software applications

• Enthusiastic, flexible, team-oriented, and child-focused

• Ability to travel between sites when assigned multiple locations

• Ability to meet state and district compliance requirements, including background checks and required certifications