SJC Inventory and Administrative Manager

Overview:

Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport

provides

G

round

H

andling,

C

argo

H

andling, and

P

assenger

S

ervices to over 300 million passengers annually.

Our mission is simple

To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience.?
W

e believe that our people are what

differentiates

us from our competition. At Swissport, we are driven by our core values of Show

Y

ou

C

are, Do the

Ri

ght

T

hing

s

and Win as a

T

eam,

and w

e are currently seeking dedicated individuals, who align with these values, to join our team at various

locations across the globe.??

Job Summary

The Inventory and Administrative Manager is responsible for ordering Jet-A, AVGAS, Diesel, and Unleaded for all Airlines and Suppliers. In addition, the Inventory and Administrative Manager is responsible for maintaining positive inventories of all fuel holders, investigating inventory variances for all fuels products, as well as processing accounts payable and payroll. The Inventory and Administrative Manager must follow A4A Spec 123 accounting standards for fuels accounting.

The expected pay rate is $26.50/hr. Full-time employees are offered a range of health and wellness benefits as well as 401(k) with company match paid vac ation time, sick time, and company paid holidays.

Your activities

Reconcile daily and monthly fuel inventories
Maintaining positive fuel inventories for airlines and suppliers
Maintain accurate fuel inventory and usage forecasting
Process weekly Accounts Payable in SAP
Process weekly Payroll reports and reconcile Payroll.
Coordinate with Fuel Facility Manager to adjust inventories as needed for tank work
Coordinate with Consortium Vendors to ensure accurate accounting of fuel transactions
Process Month End report and supply them to the Airlines and Fuel Suppliers
Set up/maintain accounting files and records
Inventory projections, supply ordering and Accounts Payable.
Assist with yearly budget preparation and analysis
Present Inventory reports on a Weekly and Monthly basis to Consortium members
Preform other duties as requested by General Manager
Ensure CMMS work orders are completed and closed out
Onboarding new hire
Purchase supplies
Process expense reports
Perform other duties as requested by General Manager
Familiar with Incident Command System
Willing to learn and Crosstrain in Pipeline Operation
Familiar with Union work environment and assist with Union Grievances

Your profile

Minimum of 4 years Administrative and/or accounting experience is preferred. 3 years of Fuels Accounting experience is also preferred or related experience.
High School diploma or equivalent is required, college degree in accounting is preferred
Excellent proficiency in Microsoft Word, Excel and Power Point is required
Able to pass a pre-employment drug screening
Must pass an FBI background check per airport requirement
Must have above average math skills
Able to multitask
Must be available for weekend work
Able to adjust schedule to be available for Month End closeouts (Usually preformed on the 1st of every month)
Have excellent verbal and written communication skills
Have professional phone & email etiquette
Self-driven and highly motivated
Well organized
Must be willing to travel (During training period)

What we offer
401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance
At Swissport, we believe in

diversity, equal opportunity, and the power of our values to drive our success. We are committed to

providing

a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race,

color

, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status

.
Visit our website at

www.careers.swissport.com

?

to learn more about Life at Swissport.
Join Swissport today and be part of a team that connects the world of aviation!

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