Skyline- Facilities Coordinator

Location:

Are you looking for an opportunity to advance in your career with a growing organization?  Do you thrive in an environment where meaningful work happens every day?  Skyline at First Hill is Seattle’s premier luxury retirement community located in the First Hill neighborhood. We are a team of dedicated and caring people who have a strong desire to enrich the lives of older adults and our team members. Our workplace emphasizes serving others, teamwork, our dedication to hospitality and customer service, vigorous innovation and integrity in everything we do! Come learn more about us at https://skylineseattle.org, and find your happy place here!
 
Why Skyline?
         Work/Life Balance
         Competitive pay
         Excellent benefits including Medical, Dental, Vision Care and Retirement for our full time team members, as well as Generous Paid Time Off and other unique perks for full-time and part-time team members! 
         A culture of FUN and commitment to the care of our residents, our communities and each other
         Your opinion matters: We share ideas, we listen and work together to make great things happen

We have an amazing opportunity for a 

to join our team!

The pay for this role is $26 - $30 per hour DOE.

Do you have a passion for people, and are looking for a reliable, enjoyable time role where you will be valued?  If so, we can’t wait to talk with you!  We have an exciting opportunity at Skyline, a Transforming Age community.  

We are hiring a Facilities Coordinator to join our team! This role helps provide office support to the Director of Facilities, Maintenance Supervisor and lead housekeeper to assure high quality service. This position serves as a central point of contact related to facilities for residents, staff and vendors. 

Our Facilities Coordinator: 

• Coordinates collection and distribution and reports of work orders for maintenance and housekeeping departments.
• Coordinates special projects of a non-technical nature.
• Creates work proposals, Request for Proposals (RFP) for new and existing residents.
• Creates project schedule for residents’ projects.
• Coordinates with vendors for special projects and track progress.
• Gathers payment for special projects and track invoices.
• Acts as liaison between Residents and Department staff for all Environmental Services concerns, work requests and comfort needs.
• Reviews vendor invoices and statements for accuracy.
• Assigns appropriate payment codes to invoices and submit to the Director of Facilities for approval.
• Places orders for materials and supplies as needed.
• Program control access cards/fobs for residents and staff.
• Organizes and maintain file systems, correspondence, and other records.
• Coordinates schedules and make appointments.
• Promotes the Mission, Vision and Values of Transforming Age in all areas of responsibility, and demonstrate commitment to Culture of Excellence and strategic goals
• Performs other duties as assigned

What you need to succeed:

• High School diploma or general education degree (GED) required. Associates degree preferred.
• One to three years related experience and/or training; or equivalent combination of education and experience
• Demonstrate poise, tact, and diplomacy.
• Demonstrate an interest in working with a senior population.
• Interact with guests, residents and staff in a courteous and friendly manner.
• Extensive knowledge of business with an excellent command of the English language.
• Proficiency with Computers and Microsoft 365.
• Ability to handle sensitive and confidential situations.
• Ability to gather, analyze, and summarize data for reports.
• Ability to find solutions to various administrative problems.
• Excellent interpersonal and communication skills and the ability to work with staff and external constituents.