Skyline- Staffing/Central Supply Coordinator

Do you have a passion for people, and are looking for a reliable, enjoyable time role where you will be valued?  If so, we can’t wait to talk with you!  We have an exciting opportunity at Skyline, a Transforming Age community.  We offer excellent benefits including Medical, Dental, Vision and 401K, as well as, generous Paid Time Off and other unique perks.  Come learn more about us and find your happy place here!

We have a fantastic opportunity for a Staffing/Central Supply Coordinator to join our team! This role is a vital part in the care of our residents and to be a valued member of our community! We look forward to learning more about how, together, we can Transform the Perception of Age!

Our Staffing/Central Supply Coordinator

• Performs administrative support services such as sending out forms, filing, creating forms, taking care of, composing and distributing flyers as it relates to communicating with floor staff.


• Develops monthly computerized schedule for Terraces Heath Services – assisted living, memory support and health center and updates as appropriate.


• Takes call-ins and arranges substitute staffing, including coordinating/scheduling agency replacement as needed.
  


• Maintains Employee List of Nursing Staff Roster and telephone numbers for Assisted Living, Memory Care and Health Center.


• Reviews schedule daily to assure coverage is appropriate.


• Conducts initial interview screen for team members, including application review and interview set-up.


• Processes and records employee absences; notifies care managers of absenteeism/tardiness patterns.


• Processes and amends schedules to reflect shift trades, additional shifts, replacements for terminated employees, orientation and work for new hires, and staff hour reductions during periods of low census.


• Serves as a liaison to care managers concerning all manner of staff complaints, suggestions, and concerns. 


• Reviews employee timecards to verify hours for payroll.


• Prepares and processes Expense Reports for staff license renewal fees reimbursement and other expenditures. 


• Maintains and updates forms and databases, including, but not limited to: daily nursing report sheets, 


• Orders, stores, and distributes medical supplies while maintaining a perpetual inventory through the use of par-level supply management including tracking and scanning of resident supplies.


• Provides supply management customer service to employees, ensuring the employees have the right supplies at the right time and location to conduct efficient, organized, and professional quality care.


• Conducts timely, monthly resident billing of supply management.
  


• Uploads and codes invoicing into the approved Transforming Age electronic invoicing system (Avid Exchange) consistently and timely to ensure timely payment of invoices.


• Maintains a current spend-down budget system to maintain expenditures within budgetary guidelines and parameters.


• Handles all forms of resident Protected Health Information (PHI) in a confidential, private, and secure manner.


• Performs other duties as assigned

What you need to succeed!

• High School Diploma or equivalent, plus additional broad specialized training equal to two years of college, with two years related experience in long-term care. 


• CNA or Home Care Aide certification is preferred. 


• Acumen in basic mathematics (arithmetic calculations), 


• Intermediate computer skills, primarily MS-Word, Excel, and Outlook   


• Excellent organizational skills and be detail oriented. 


• Strong communication (verbal and written) in English.