Sourcing and Recruiting Coordinator

Role Summary 

The Sourcing and Recruiting Coordinator helps Van Meter build strong candidate pipelines by finding creative ways to identify and connect with talent beyond traditional job postings. Using sourcing technology, social media, professional networks, career fairs, hiring events, college partnerships, and community connections, this role focuses on increasing both the quantity and quality of candidates entering the recruiting process.

This role also supports recruiting operations by coordinating job advertisements, position postings, recruiting calendars, interviews, events, reporting, and project deadlines. By owning these activities and conducting initial screens for entry-level positions, the coordinator enables Van Meter’s Recruiters to spend more time building hiring- leader partnerships and strengthening talent pipelines in local markets.

Key Responsibilities

The essential duties and responsibilities of this position include, but are not limited to:

Candidate Sourcing and Screening

• Develop and execute creative sourcing strategies that expand the number and quality of candidates for open positions.
• Proactively identify and engage prospective candidates using sourcing technology, social media, professional networking sites, resume databases, digital outreach, and other emerging recruiting channels.
• Build candidate pipelines for recurring, entry-level, high-volume, and difficult-to-fill positions.
• Connect with talent through virtual career fairs, hiring events, colleges, community organizations, trade groups, professional associations, and referral networks.
• Partner with Van Meter’s Recruiters to understand talent needs and develop targeted sourcing approaches based on the position and local labor market.
• Review applications and conduct initial screens for entry-level positions to identify strong candidates for recruiter interviews.
• Maintain professional and responsive communication with candidates throughout the early stages of the recruiting process.

Recruiting Coordination and Administration

• Write clear and compelling job advertisements and post positions across appropriate recruiting channels.
• Monitor candidate flow and recommend adjustments when candidate quantity or quality is not meeting expectations.
• Maintain the recruiting calendar, including college career fairs, hiring events, interviews, project deadlines, and follow-up commitments.
• Coordinate event registrations, materials, staffing, schedules, logistics, and follow-up activities.
• Support interview scheduling and ensure candidates and interviewers receive accurate and timely information.
• Maintain accurate position trackers, candidate records, recruiting documentation, and recruiting resources.
• Provide administrative and project support that enables senior recruiters to focus on hiring-leader relationships and local-market partnerships.

Metrics and Continuous Improvement

• Pull, organize, validate, and analyze source data from recruiting systems and other data sources to identify trends, evaluate sourcing effectiveness, and monitor recruiting performance.
• Use data to assess current recruiting processes, sourcing methods, and candidate channels and recommend practical improvements.
• Maintain accurate recruiting data and prepare recurring metrics, dashboards, and reports. Revision Date (October 2026)• Track candidate volume, sourcing activity, source effectiveness, screening outcomes, pipeline strength, and position status.
•  Translate recruiting data into clear insights and recommendations for Recruiters and People Operations leaders.

Required Qualifications

• Bachelor's degree in Human Resources or a related field, or an equivalent combination of education and relevant experience.
• 2-3 years of professional human resources experience.
• Experience supporting project-based work.
• Proficiency with Microsoft Excel, Word, and PowerPoint.
• Ability to prioritize and manage multiple competing priorities.
• Strong attention to detail.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Bachelor’s degree in Human Resources, business, communications, marketing, or a related field, or an equivalent combination of education and experience.
• Experience in recruiting, sourcing, recruiting coordination, human resources, marketing, sales, customer service, or another relationship-focused field.
• Ability to creatively use technology, social media, online research, and digital tools to find and connect with prospective candidates.
• Strong written communication skills, including the ability to create engaging job advertisements and outreach messages.
• Ability to conduct structured initial candidate screens and evaluate candidates against established requirements.
• Strong organizational skills with the ability to coordinate multiple positions, events, interviews, projects, and deadlines.
• Strong attention to detail, interpersonal communication, and judgment.
• Proficiency with Microsoft Excel, Word, PowerPoint, Outlook, and other business technology.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to work in the office 5 days per week with generous flexibility for personal obligations and ability to travel regionally when required.

Preferred Qualifications

• Experience proactively sourcing candidates beyond traditional job-board postings.
• Experience using applicant tracking systems, sourcing technology, social media, resume databases, or professional networking platforms including evaluation of candidate quality and source ROI.
• Experience writing job advertisements, conducting candidate screens, or coordinating recruiting events.
• Experience supporting college recruiting, career fairs, internships, or community recruiting partnerships.
• Experience maintaining recruiting metrics, analyzing trends, and delivering actionable insights.

Physical Requirements

• The physical requirements below reflect the activities identified for this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
• Sitting: Consistently, for more than two-thirds of the work time.
• Standing/Walking: Sometimes, for less than one-third of the work time.
• Lifting/Carrying: Sometimes, for less than one-third of the work time.
• Pushing, bending, twisting, climbing, balancing, kneeling, crouching, and crawling: Occasional, generally less than once per week.
• Reaching and driving: Sometimes, for less than one-third of the work time.
• Dexterity: Consistent use of hands and fingers, including typing and other computer-based work.
• Communication and sensory requirements: Consistent talking, hearing, and near vision; frequent far vision, depth perception, field of vision, vision adjustment, and color vision.

Working Conditions

• Location: Primarily an indoor office environment, with a minimum of two in-office days per week.
• Collaboration: Frequent work with others and customer contact; the role may also work independently.
• Noise Level: Some exposure to workplace noise.
• Environmental Exposure: Occasional exposure to outdoor conditions and limited exposure to temperature changes, wet or humid conditions, vibration, fumes, odors, dust, mists, gases, poor ventilation, confined areas, or high places.
• Safety: Some exposure to mechanical or electrical hazards when visiting operational locations.
• Travel Requirements: Occasional driving and travel.
• Shift Demands: Occasional non-standard or extended workdays may be required.

Van Meter is committed to providing equal employment opportunities to qualified individuals with disabilities. Applicants and employee-owners who require reasonable accommodation to participate in the application or interview process, perform essential job functions, or access other employment benefits and privileges should contact Human Resources. Reasonable accommodation will be provided in accordance with applicable laws.

This job description is intended to describe the general nature and level of work performed by individuals assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Other duties m ay be assigned, changed, or removed at any time, with or without notice, based on business needs and consistent with applicable law. Nothing in this job description alters the at-will employment relationship, where applicable.

Equal Opportunity Employer, including Veterans and Individuals with Disabilities