Special Assistant to the President and Board

Welcome!

Refugees International (RI), a humanitarian advocacy organization that works to build a more welcoming world for refugees and displaced people, is looking for a Special Assistant to the President and Board.  

This important role will help the President coordinate and prioritize workflow and scheduling; track and follow up on the president’s correspondence; prepare briefing and meeting materials; handle administrative tasks and travel planning; and support the President’s research and writing. The Special Assistant will also support Refugees International’s board of directors with planning, minuting, and other administrative functions. This is a full-time position, based in our office in Washington, DC.

A successful candidate will be highly-motivated, adaptable, and mission-driven person who can track and flexibly manage a high-volume of duties on tight deadlines; excel at project and task organization; and work effectively with a team of diverse stakeholders. They will be able to take initiative and ownership of core responsibilities; proactively resolve challenges; communicate clearly and effectively; and model professionalism within and beyond the organization.  

RESPONSIBILITIES TO THE PRESIDENT

• Coordinate workflow needs between the President and the staff of RI to ensure that critical priorities are identified and addressed in a timely manner;


• Manage the president’s calendar by scheduling in person meetings, virtual calls, and other appointments in line with the president’s priorities;


• Prepare advance materials (background reading, talking points, etc) for the President’s meetings and travel;


• Assist and advise in preparation of statements, articles, social media posts, etc.;


• Assist with administrative tasks, including but not limited to expense reimbursement submissions, monthly credit card reconciliation, filing information, data entry, etc.


• Arrange domestic and international travel and accommodations;


• Provide executive-level administrative support, process correspondence, and screen and respond to phone calls;


• Collaborate with the fundraising team to support the president’s engagement with donors, foundations, and other philanthropic partners and prospects; 


• Arrange logistics for RI conferences, internal meetings, staff lunches, and other events;


• Record and disseminate minutes from internal meetings as needed;


• Demonstrate professionalism and courtesy in interactions with outside stakeholders engaging with the office of the President with an ability to articulate the mission and perspectives of RI.


• Other duties as required.
  

RESPONSIBILITIES TO THE BOARD

• Coordinate the annual board calendar, including all board and committee meetings, in consultation with the President and board officers;


• Manage all logistical arrangements for RI’s two annual in-person board meetings and all virtual board and committee meetings;


• Support the board officers in carrying out committee responsibilities, as needed;


• Draft minutes for all board and committee meetings;


• Manage RI’s online board portal.
  

REQUIREMENTS

• The ability to stay on top of multiple priorities simultaneously, with prompt action and sometimes irregular hours;


• A very high level of organization, attention to detail, and follow-through on responsibilities; 


• Discretion and good professional judgment;


• Proclivity for problem solving and ability to take initiative;


• A bachelor’s degree, ideally in a field related to RI’s work;


• Willingness to regularly work in-person in Washington DC with occasional hybrid remote work;


• Commitment to diversity, equity, inclusion and belonging within the organization and with the people for whom RI advocates;


• We strongly encourage applications from individuals with lived experience of displacement or forced migration;


• A person offered the position must be eligible to work in the United States.
  

SALARY

• $57,000 - $60,000 per year

TO APPLY

All applications must be submitted on-line at https: 

https://refugeesinternational.bamboohr.com/careers/57?source=aWQ9Mzk%3D

A complete application will include a cover letter explaining the candidate’s interest in and qualifications for the position, together with a résumé or CV.  

ABOUT REFUGEES INTERNATIONAL

Refugees International advocates for lifesaving assistance, human rights, and protection for displaced people and promotes solutions to displacement crises.
The team of advocates travel to some of the world’s most severe displacement crises to investigate first-hand the challenges displaced people face, create policy solutions, and demand action.  

Refugees International is an equal-opportunity employer that is committed to diversity, equity, inclusion and belonging and to promoting a diverse and inclusive workplace.  RI welcomes applications from all qualified individuals regardless of race, color, national origin, gender, sexual orientation, age, religion, physical or mental disability, marital status, veteran status, or other factors protected by law.