Special Event Manager

TITLE:  Special Event Manager 

CHARACTERISTICS OF THE CLASS: Under general supervision manages special events for the Park District in order to provide activities that are well coordinated. Responsible for the marketing and booking of nine (9) Special Use Facilities. Performs related duties as required.

EXAMPLES OF DUTIES:

• Manages special events by coordinating logistics, negotiating with vendors, scheduling activities, outlines space needs, mailing information, submitting vouchers for payment and ensuring the delivery of service and goods. 


• Manages park naming procedures to ensure that the park naming policies are followed and to ensure that all parties apprised of requests to name/rename parks or park features. 


• Functions as liaison between the Park District and community groups, agencies and individuals. 


• Coordinates the communication components and promotion of programs and projects.


• Markets and books nine (9) Special Use Facilities. 


• Assists with the coordination and implementation of the Chicago Park District permit process. 


• Monitors events at Special Use Facilities and other permitted events. 


• Reviews the event proposal applications for completeness and confirms calendar availability. 


• Interacts with park patrons representing event guidelines and processes.

MINIMUM QUALIFICATIONS:

Training and Experience: Bachelor’s degree in communications, Public relations, Marketing, Event Management or related field supplemented by three to five (3 -5) years of related experience; or an equivalent combination of training and experience is required.

Knowledge, Skills and Abilities:

• Knowledge of event management, marketing and public relations principles and practices. Good writing and communications skills. 


• Knowledge of Microsoft Office software applications, particularly Access Database management. 


• Ability to navigate the Internet web-based applications. 


• Ability to work constructively with community groups, outside agencies and Park District staff. 


• Management and organizational skills.

BENEFITS: As a full-time Chicago Park District employee, eligible employees receive a comprehensive benefits package including: 

• Competitive Group Insurance benefits including health, life, dental and vision plans. 


• 13-20 days of paid vacation time annually (13 days in first year of employment). 


• 12 days of paid sick time annually which carryover year to year. 


• 4 paid personal days per year. 


• 13 paid holidays per year.


• 12 weeks of paid parental leave (upon meeting FMLA eligibility).


• Pension plan through the Park Employees' and Retirement Board Employees' Annuity and Benefit Fund, a system covered by the State of Illinois' Reciprocal Act.


• Deferred Compensation Program – voluntary supplemental retirement plan. 


• Optional pre-tax programs – Transit 


• Federal Public Service Loan Forgiveness Program eligibility. 


• Free Admission to most Chicago museums.

Rate of Pay: $70,000

Local 00 – Non-Union                               EEO: Professional                        FLSA: Exempt