Special Events Director (Senior Project Manager)

QUALIFICATIONS:

High school diploma/GED required. College degree in event management, hospitality management, or a closely related field preferred. Must have at least three years of experience in planning and executing large-scale special events. Experience with vendor management, budget administration, and event logistics required. Must possess a valid driver's license. Must meet Park Board employment and physical standards, which includes a background check as well as drug and alcohol screening.

MISSION STATEMENT:

Cullman Parks, Recreation, & Sports Tourism is dedicated to improving quality of life through exceptional parks, facilities, events, and recreational opportunities for all.

PERFORMANCE RESPONSIBILITIES:

• Plans, coordinates, and executes city-wide special events and festivals, managing all aspects from conception to completion including timeline development, budgeting, and post-event evaluation.


• Develops and maintains relationships with vendors, suppliers, and community partners to ensure successful event execution.


• Creates detailed event plans including site maps, timelines, vendor layouts, and emergency response procedures.


• Manages event budgets, including cost projections, expense tracking, and reconciliation.


• Coordinates with marketing team to develop promotional strategies and materials for events.


• Oversees event staff and volunteers, providing training, scheduling, and day-of-event management.


• Ensures compliance with all relevant permits, licenses, and insurance requirements for events.


• Develops and implements risk management strategies for all events, including safety protocols and emergency response plans.


• Creates and maintains comprehensive event documentation, including procedures, contacts, and best practices.


• Evaluates event success through data collection, attendee feedback, and post-event analysis.


• Researches industry trends and best practices to continuously improve event quality and attendance.


• Coordinates with city departments (Police, Fire, Public Works) for necessary event support and services.


• Works closely with sponsorship team to fulfill sponsor commitments during events.


• Manages event equipment inventory, maintenance, and storage.


• Acts as a team member with other Parks and Recreation staff, embracing and supporting the vision and mission of the CPRST Board of Directors and the City of Cullman.


• Works a flexible schedule including evenings, weekends, and holidays as required by event schedule.


• Works a minimum of 40 hours per week.


• Performs other duties as assigned by supervisors.
  

ESSENTIAL SKILLS:

• Strong organizational and project management abilities


• Excellent interpersonal and communication skills


• Proven ability to manage multiple projects simultaneously


• Experience with event planning software and technological tools


• Strong problem-solving abilities and attention to detail


• Ability to work effectively under pressure in a fast-paced environment


• Leadership experience in managing teams and volunteers

WORKING ENVIRONMENT:

Position will often require sitting at a desk as well as serving as director at events in indoor and outdoor settings. Work is performed in the office doing regular office tasks as well as at events. Position involves set-up, tear down, and operations of events. 

PHYSICAL DEMANDS:

Must be able to occasionally lift up to fifty pounds as well as sit, stand, or walk for long periods of time. Job could include the operation of equipment and/or machinery.