Special Events Program Coordinator - Exciting Challenge

Description:
USC Address where the work is being performed? 850 Bloom Walk, Suite 204, Los Angeles, CA 90089-0291
Will this position be onsite/remote/hybrid? Hybrid (4 days onsite 1 day remote)
Job Title: Events Coordinator
Number of needs: 1
Target start date: 4/8/2024 or ASAP
Duration of Assignment: July 31 end date anticipated
Work hours: 8:00am-5:00pm 37.5 hours per week

Dress code: Business Casual
Parking: https://transnet.usc.edu/index.php/daily-and-hourly-parking/
.Interview process: Video/ Interview or possible in -person

Job Description:
Requirements for a Professional Appearance:
" Maintain a neat and well-groomed appearance.

Event Management Responsibilities:
" Plan, coordinate, and execute events within specified scope, timeframe, and budget.
" Collaborate in the planning process, contributing to decisions regarding scope, timeframe, and budget.
" Partner with the marketing and communication team and other departments to achieve event objectives for diverse audiences.
" Act as a liaison with sponsors, committees, university leadership, and external stakeholders, addressing their needs, nurturing relationships, and resolving issues.
" Communicate with event speakers, partners, and guests, providing necessary briefings, itineraries, and schedules.
" Cultivate and manage relationships with vendors and clients, serving as the primary point of contact for event-related matters.
" Research and select event venues, negotiate contracts, and manage invoices for payment.
" Arrange both virtual and in-person venues for events.
" Coordinate event logistics, including briefings, run-of-show, and diagrams.
" Stay informed about university policies and guidelines.
" Stay updated on event trends, new technologies, and best practices.
" Manage events within budgetary constraints.
" Establish event goals and measure success through analytics.
" Source, procure, and oversee the delivery of event materials and swag.
" Supervise volunteers, staff, and student workers during events.
" Provide oversight for part-time student workers or staff.
" Offer assistance with departmental administrative tasks as required.

Campus - Non-Clinical Onboarding (Can Commence Pending Criminal Check, If Driving or Handling Cash Is Not Involved)
CORE:
-Background Check
-Social Security Trace
-Verification of 7 Years of Work and Residence History by SSN
-County Criminal Check (7 years)
-Federal Criminal Check (7 years)
-Comprehensive National Criminal Search
-National Sex Offender Registry Check
-Application Submission
-Temporary Work Agreement
-Harassment & Discrimination Pamphlet

Additionally:
- USC strongly recommends that all contingent workers receive full COVID-19 vaccination and subsequent booster doses when advised.
- Campus encourages and strongly recommends the flu vaccination for all its employees.
Working Job Title Special Events Program Coordinator Markup Category Admin/Clerical Shift Details/Expected Working Days and Hours SEE JD Dress Code/Special Attire SEE JD Does this position require driving? No Will resource have direct patient contact? No HIPAA training required? No Nearest Parking Location SEE JD Will job responsibilities include working directly with minors? No Does the position allow for the worker to be virtual/remote? Yes Shore Options Available for this Position Onshore Only Hours per Day 8 Hours per Week 40 Total Hours 664.00