Special Events Supervisor

DUTIES AND RESPONSIBILITIES:

• Oversee daily operations of the Special Events team, including event assignment, scheduling, workflow management, and monitoring timelines to ensure milestones and deliverables are met


• Tracks the full lifecycle of each event from initial planning through execution and post-event wrap-up


• Creates event execution plans for large scale events while also supporting team members with reviews for smaller scale projects


• Maintains oversight of all event logistics, ensuring all operational areas have been addressed and coordinated


• Serves as a point of contact for vendors as needed, including communication, coordination, and follow-up


• Enter and manage event orders, purchase orders, and invoicing within Stratton Warren, ensuring accuracy, compliance, and timely submission


• Tracks event budgets before, during, and after events while also flagging variances or concerns to management


• Assists with maintaining departmental organization, processes, and best practices


• Supports long-range planning by helping the team stay ahead of deadlines and deliverables


• Establish and maintain relationships with internal and external partners


• Assists with collateral requests and approval processes related to events


• Helps maintain team accountability, morale, and goal alignment


• Ensure all required documentation is completed, organized, and filed appropriately


• Assists with problem-solving and operational adjustments as events evolve


• Other duties as assigned

REQUIRED QUALIFICATIONS:

• Bachelor's degree in business administration, Marketing, Communications, Event Production, Event Planning or related field OR equivalent, proven professional experience in event planning is required


• A minimum of 3 years of experience in event planning, coordination, or special events operations is required


• Proven experience overseeing workflows, timelines, or team tasks in a fast-paced environment is required


• Proficient in Microsoft Word, Excel, and Outlook is required; experience with event management systems and procurement platforms is preferred


• Strong organizational and time-management skills with the ability to manage multiple events simultaneously


• Detail-oriented with strong follow-through and accountability


• Ability to communicate effectively with internal teams, vendors, and leadership


• Willingness and ability to work evenings, weekends, and holidays as required by event schedules


• Must possess a valid driver’s license


• Ability to work outdoors in varying weather conditions, including heat, cold, rain, and humidity


• Able to travel and work beyond normal business hours including nights and/or weekends