Special Projects Coordinator

Description

Essential Functions

• Travel to multiple properties regularly, depending on task assignments and deadlines.

• Complete required training with Compliance.

• Assist property managers in completing their large projects, which may be one of two types:

o Annual recertifications

? Organize existing tenant files.

? Send tenant notices for annual recertification interviews.

? Prepare and print necessary paperwork.

? Conduct tenant annual recertification interviews.

? Send necessary verifications.

? Complete paperwork and compliance documents for annual recertifications.

? Enter recertification into Yardi.

? Scan documents and close files.

Requirements

Skill & Knowledge Requirements

• Must have effective communication skills, both verbally and in writing.

• Must have strong listening and interpersonal skills.

• Ability to manage confidential information in a sensitive manner.

• Ability to maintain cultural sensitivity and confidence of residents.

• Ability to work independently, with minimum supervision.

• Proven record of meeting deadlines and manages multiple priorities.

• Have working knowledge of and ability to operate/use scanners, copiers, and shared drives.

• Ability to travel in Santa Barbara and San Luis Obispo Counties, mileage to be paid from designated office.

• Works collaboratively in a team environment.

• Ability to prioritize, multitask and meet deadlines autonomously.

Experience Requirements

• Previous experience in an office administration position and office setting

• Proven ability and experience maintaining confidentiality with proprietary company information and personal client information.

• Proven ability to meet tight deadlines.

• Spanish language required.

• Preferred requirement: experience with income certifications.

License/Certification Requirements

• Valid CA driver’s license, proof of auto insurance and access to a reliable vehicle.

Education Requirements

• High school graduate or G.E.D.

Physical Requirements

• May have to sit, stand, and/or walk for extended periods of time.

• May have to reach, squat, bend, and/or lift office-related objects.

• Ability to travel to different sites when coverage is needed.