Specialty Support Staffing & Payroll Coordinator

Job Title: Specialty Support Staffing & Payroll Coordinator
Location: Platinum Dental Home Office
Position Type: Full-time
Reports To: Director of Specialty Operations

Compensation: $20/hr  

Position Overview:

Platinum Specialty Support is seeking a detail-oriented and highly organized Staffing & Payroll Coordinator to support our group of specialty providers and their clinical teams. This position will play a critical role in ensuring that all specialty teams are fully staffed, including arranging interviews, participating in hiring, staffing teams, managing time-off requests, and handling other tasks required to maintain full team coverage. In addition, this role ensures that payroll is accurate and timely, along with mileage tackers and monthly bonus submissions for specialty teams are completed with precision and efficiency.

Key Responsibilities:

Staffing & Scheduling

• Manage staffing for all specialty provider teams across multiple locations.
• Proactively fill open days and coordinate temporary coverage as needed.
• Maintain a current schedule and communicate any changes promptly to providers and clinical staff.
• Coordinate onboarding scheduling for new hires in the specialty division.
• Participate in the hiring process, including interview coordination and support.

Payroll & Timekeeping

• Oversee payroll processing for all specialty staff, ensuring accuracy in hours worked, location and time-off taken.
• Oversee employee mileage trackers for all specialty staff, ensuring accuracy in drive time and location.
• Approve and track PTO and other leave requests according to company policy.
• Serve as the liaison between the HR/payroll department and specialty staff to resolve discrepancies.

Bonuses & Reporting

• Calculate and submit monthly specialty team bonuses based on performance metrics and company guidelines.
• Maintain accurate records and ensure timely delivery of bonus reports to the accounting and finance teams.

Qualifications:

• This person must demonstrate strong interpersonal skills and the ability to collaborate effectively with diverse teams 
• Experience in healthcare staffing, payroll administration, or a related role.
• Prior experience supporting medical or dental teams strongly preferred.
• Experienced preferred using Google Sheets, spreadsheets, docs, etc
• Strong understanding of payroll systems and scheduling software.
• Excellent communication, organization, and time management skills.
• High level of confidentiality and discretion.

Preferred Attributes:

• Knowledge of specialty dental or medical practice operations.
• Comfortable working in a fast-paced, multi-location environment.
• Ability to problem-solve staffing issues quickly and efficiently.