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Evergreen Residential is a high growth Real Estate Company and institutional investment platform in the single-family residential ('SFR') and build-to-rent (“BTR”) sectors. We are committed to changing the way investors own and manage SFR homes, and to building a modern way to deliver the data, tools and services that enable our clients to invest in the world’s largest asset class at scale. Our team is collaborative, open-minded and curious. Transparency is a core value, we speak our minds, are responsible for our actions and celebrate our wins. We are serious about our business, but we don't take ourselves too seriously.
We offer a flexible, empowering culture, competitive compensation and benefits, and the opportunity to work with and learn from industry pioneers and experts.
If you are self-motivated and mission driven with a ‘can do’ mindset and see solutions where others may see problems, come and grow with us!
This is an Executive Assistant role that will also be responsible for managing the day-to-day needs of the office space. We’d love to hear from highly experienced, polished Executive Administrative professionals with an eye for detail who are confident in handling a wide range of executive support-related activities and truly enjoy the administrative challenges of supporting a group of diverse leaders. This is a high-trust, high-visibility role that requires discretion, sound judgment, and the ability to operate independently. The successful candidate will have a keen sense for streamlining processes, will look to take on new challenges, and will thrive in a fast-paced environment.
This position requires a 5-day in office schedule Monday thru Friday
The Role: This position includes, but is not limited to, the following responsibilities:
- Executive level calendar management and coordination of a variety of departmental meetings including attendee updates, room reservations, preparing agendas and presentations, securing necessary IT equipment & catering
- Prepare complex and detailed travel plans, itineraries and agendas while supporting efficiency and cost-effectiveness
- Collaborate with directors and department managers to support their initiatives
- Draft executive level communications and act on behalf of department heads with external contacts, employees, partners and vendors
- Independent prioritization of conflicting needs based on importance; handle matters expeditiously, proactively and follow through on projects to successful completion, often with deadline pressure
- Manage confidential documents that contain HR-sensitive information, reorganizations, and legal matters
- Participate in the planning and execution of company events and activities
- Deliver prompt, friendly and consistently high-quality customer service, internally and externally
- Availability outside of regular hours where demand dictates
- Other administrative functions such as expense reports, document and file management
- Mail retrieval and distribution
- Manage office and kitchen inventory, order and stock as needed
- Coordinate with building management for maintenance, repairs, and facility needs
- Act as primary point of contact for all general office matters
- Occasional local errands
- Assist in maintaining a safe, secure, and pleasant work environment
Qualifications and Experience
The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.
- Min 5 years of Executive Assistant experience supporting Director level or above
- Bachelor’s degree preferred, or equivalent work experience.
- Exceptional proofreading and communication (written and verbal) and interpersonal skills
- Demonstrated ability to operate independently and make sound decisions
- Exceptional organizational and prioritization skills
- Able to quickly understand key relationships in order to accommodate schedule demands
- Able to anticipate the needs of executives while fielding requests and identifying significant items requiring attention
- Exceptional attention to detail and an organized mind that ensures the little things don’t slip through the cracks
- Demonstrable problem-solving skills and analytical abilities
- High degree of computer proficiency utilizing Microsoft suite of products (Outlook, Word, Excel, PowerPoint), internet applications and office management software
- High level of discretion and professionalism
- Prior office management or facilities coordination experience a plus
- Positive attitude, highly collaborative and a team player
What We’re Looking For
The ideal candidate is:
- Confident and self-directed
- Detail-oriented and highly organized
- Calm and steady under pressure
- Proactive rather than reactive
- Comfortable working cross-functionally
- Professional, polished, and mature in judgement
- Able to represent leadership with integrity and alignment
Please do not rely on compensation estimates for our jobs that are posted on sites other than our direct website as these may be misleading.
About Evergreen Residential
Founded in 2021, Evergreen Residential is a full-service SFR platform leveraging proven operational practices and the latest technological advances to optimize investor returns and achieve positive outcomes for our residents and the communities in which we operate. We offer a full suite of services, including Investment Management, Asset Origination, and Advisory Services. The firm is headquartered in Dallas with offices in New York City.
The leadership team has extensive experience dating back to the early institutionalization of SFR and unrivaled depth of experience in the complete asset life cycle. We are built to withstand changing market conditions, and our business produces resilient, predictable cash flows and margins. We are committed to charting new paths and using data to achieve best-in-class results. Our business is evergreen.
Beyond financial returns, the Company is committed to measurable impact objectives. We believe that inclusive and equitable management, environmentally sustainable long-term strategies, and resident-focused policies are good business - for our residents, our investors, and our team. We are committed to using environmentally sustainable practices and empowering our residents to improve their financial health.
Our cornerstone values - Accountability, Transparency and Partnership - are built on a foundation of Integrity and provide the roadmap for our daily actions, interactions and decisions.
Equal Opportunities and Other Employment Statements
We are deeply committed to building a workplace and community where inclusion is not only valued but prioritized. We take pride in being an equal opportunity employer and seek to create a welcoming environment based on mutual respect, and to recruit, develop and retain the most talented people from a diverse candidate pool. All employment decisions shall be made without regard to race, color, religion, gender, gender identity or expression, family status, marital status, sexual orientation, national origin, genetics, neurodiversity, disability, age, or veteran status, or any other basis as protected by federal, state, or local law.
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