Sr Administrative Assistant - Opportunity to Make a Difference

Ongoing Temp - possible Perm Opportunities

Position Essential Duties and Responsibilities

• Manage the EVP of HR/Admin’s calendar and travel scheduling, including but not limited to: prioritizing, scheduling, planning, organizing internal and external meetings, and resolving schedule conflicts on a timely basis
• Manage executive files (paper/electronic) for the EVP, HR/Amin
• Maintain status as a notary public; notarize and post documents via certified mail as needed
• Produce timely, accurate, and consistent letters, minutes, memos and agendas
• Perform light administrative functions including but not limited to: meeting registration, expense report management, travel planning, and invoice approval/review
• Create high quality ‘Board-level’ presentations
• Arrange for meeting materials preparation, catering, and room setup and restoration as needed
• Coordinate and attend Board Committee meetings as assigned, supporting presentation delivery during those meetings. The incumbent may be called upon to take and transcribe meeting notes in the form of minutes
• If required, attend other meetings and accurately take and transcribe meeting notes in the form of minutes, often early in the morning but may include evening meetings
• Collaborate with other Executive Administrative Associates and provide administrative backup as necessary and take direction from other Executive Leaders as appropriate

Mandatory Education and Experience

• 3 to 5 years of experience as a high-level Executive Associate with excellent customer service skills
• High School diploma required; Bachelor's degree preferred
• Highly organized with demonstrated ability to multi-task and prioritize
• Excellent to advanced proficiency with large document creation and management, spreadsheets, and presentations in MS Office, Adobe XI, and Salesforce.com. (styles, formulas, macros, pivot tables)
• Excellent skills with Adobe Suites presentation and graphic management
• Ability to manage confidential information and sign non-disclosure agreement