Sr Administrative Assistant Sales

Description

NativeSeed Group is a collection of native seed companies across multiple locations in CA, WA, UT, MT, NV, CO, KS, NE and AZ.

For over three decades, NativeSeed Group has been recognized as the leading supplier of native seed and erosion control products in North America, serving a diverse range of customers including federal and state agencies, departments of transportation, contractors and hydro seeders, environmental landscapers, NGOs, Fortune 500 energy corporations, large landowners, and retail consumers.

NativeSeed Group is the only vertically integrated native seed company in North America and includes five state-of-the-art farming, processing, and cleaning operations as well as 11 points of distribution throughout the West. We have decades of experience designing regionally adapted reclamation and restoration seed solutions spanning small landowner beautification projects to large scale, complex habitat restoration initiatives. Our best-in-class team members specialize in plant ecology, science, agronomy, and the industry's most comprehensive wildland seed collection operation. 

Service | Quality | Knowledge

The Sr. Administrative Assistant Sales will assist the Sales Department and the VP of Pacific Coast Seed with a wide range of day-to-day support activities. This person must be able to professionally handle a continually changing work climate with finesse and tact. 

Responsibilities

• Support the Sales Department for day to day needs (Bid tracking, follow-up, customer service)
• Process orders for the Sales Department as needed
• Accounts Payable for Western Division (Pacific Coast Seed) working in tandem with corporate accounting. 
• Inventory activities

          1. Transfers – Process Inventory Transfers and Adjustments in the system

          2. Receiving – Receive Inventory Products in the system

          3. Testing – Maintain and Update Seed Testing Analysis

          4. Annual Inventory Count Support

• Backup for answering phones and route the call to the appropriate party
• Maintain electronic filling and documentation system
• Greet customers with a smile and friendly demeanor
• Function as a resource to managers, employees, and other staff when appropriate

Working Conditions:

While this is an office position, please note that you will be required to work near an environment containing dust and other plant related debris. People with asthma or known allergens to grasses, pollen, etc. should not apply.

Benefits:

As a full time employee, you will be eligible for company benefits after a 60 day introduction period. Benefits include:

• Health Insurance – HSA and PPO Insurance Options
• Available HSA with employer match
• Company Paid Vision Premiums
• Dental
• 401k with Employer Match
• 16 Days PTO/Year with increase for long term employees
• Paid Holidays
• Floating Holidays
• Employer Paid Life/AD&D
• Annual performance reviews with potential for wage increase

Requirements

• Strong math skills
• Previous experience with Accounts Payable and/or Inventory
• Previous experience in Agriculture business would be desired, but not necessary
• Ability to foresee and preempt problems
• Strong attention to detail and highly accurate
• Excellent verbal and written communication skills
• Ability to manage and prioritize multiple assignments at one time
• Active listening skills paired with critical thinking skills
• Ability to self-start and work independently while also contributing as an effective team member
• Ability to diplomatically interact with all personnel within and out of our organization
• Ability to respond to quick turn-around requests
• Advanced knowledge of Microsoft Outlook, Microsoft Excel, Microsoft Word