Sr. Billing Coordinator

We are Wild Card

Born in Hollywood, we know what stories move audiences – and how to bring brands into the action.

We connect brands with global markets, crafting high-impact experiences through a blend of creativity and data on screen, in-game and beyond. 

Every moment is an opportunity to build genuine connections, because everyone wants to be part of a great story.

Job Responsibilities

• Gather daily asset deliverables list (known as “sent spots”)


• Onboard new employees and outside contractors to project time tracking system (Filemaker Pro) to ensure all employees or contractors are submitting labor data properly


• Work with employees and supervisors to ensure timely completion and accurate submission of timesheets


• Process timesheets according to “sent spots” log


• Manage budgeting, billing, and client contacts per the established rate cards or SOWs


• Generate Purchase Order Request (known as PORs) 


• Submit PORs with Client POs and approved RQIs to accounting for invoice generation to the client


• Maintain the POR Aging complete with collection calls and follow-ups


• Maintain job profits in job tracking / cost accounting system (FileMakerPro)


• Troubleshooting for potential billing and costing issues


• Must be prompt and maintain the ability to respond and prioritize quickly


• Must be able to communicate at various levels, appropriate to the audience

Required Skills

• 3-5 years of experience in accounting, billing, job costing, budgeting and receivables experience with progressive responsibilities


• Proficient computer skills with a solid understanding of Microsoft Office applications (Access, Word, Excel, & PowerPoint) (including file management and transfers)


• Excellent interpersonal and communication skills, including written, verbal, and listening


• Excellent multi-tasking abilities. Must be able to manage multiple projects simultaneously and report accordingly


• The candidate must be an exceptional problem solver


• Self-motivated and driven


• Must be very detail oriented


• Experience working in a Entertainment marketing, production or post production company preferred


• Bachelors’ degree, preferably in Finance, Accounting, Business Administration or related field  

Compensation: $35/hr
Location: Culver City, CA 

Disclosures:

In order to adjust to changes in our business, it may become necessary to add, remove or modify certain duties and responsibilities, or to reassign you to another job position. From time to time you may be asked to work on special projects or to assist with other work. Your cooperation and assistance in performing such additional work is expected. Wild Card is proud to employ extraordinary talent across all genders, races, nationalities, religions, ages, abilities and sexual preferences. We strive to encourage and support all of our current and prospective employees to achieve their highest potential. No job applicant will receive less favorable treatment on any basis when applying for a career with our team.

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