Sr Executive Administrator

Job Summary

Senior Executive Administrator – Office of Strategy, Innovation & Engagement (OSIE) The Senior Executive Administrator provides high‑level executive, operational, and project coordination support to the Chief of Staff and OSIE leadership. This role manages executive operations, supports strategic initiatives, coordinates financial and administrative processes, and ensures seamless execution across Strategy and Innovation teams.

Key Responsibilities

• Executive Support\: Manage complex calendars, travel, meeting logistics, budget tracking, vendor coordination, and executive communications for the Chief of Staff and Strategy leadership.
• Strategy Operations\: Support directors and project managers with contracts, invoices, budgeting, team meetings, workshops, and executive reporting.
• Innovation Office\: Provide calendar and expense support, assist with event planning, coordinate innovation showcases, manage meeting materials, and support vendor engagement.

General Administration\: Backup support for volunteer operations and executive communications, assist with leadership travel logistics, briefing materials, event tracking, video production coordination, and special projects

• Travel Information
• 20% Domestic and International May include nights and weekends

Bachelor’s degree or equivalent experience   

 5+ years executive administrative, operations, or project coordination experience

 Expertise in executive calendars, travel, budgeting, and communications

Strong writing, editing, and presentation development skills

High attention to detail and ability to manage multiple priorities

Proficiency with Google Suite and generative AI tools (Copilot, Gemini, etc.)

Experience with governance or volunteer‑based operations preferred

 Professionalism, discretion, and strong judgment

Ability to identify workflow improvements and support cross‑functional initiatives

Other Requirements:
As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply.

PLEASE NOTE\: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status.

For information on work demands and conditions required for this position, please consult the reference document, ADA Requirements. This position is classified under .

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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Disclaimer\: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.