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This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Remote Executive Assistant. In this pivotal role, you will support high-level executives while helping to shape the infrastructure of dynamic projects. The impact of your contributions will resonate across the organization, enhancing productivity and communication while managing vital information. Perfect for those who thrive in a fast-paced environment, your expertise will play a crucial role in driving the operational success and strategic initiatives of our partner organization.
Accountabilities
- Manage the director's calendar, schedule meetings, and coordinate appointments for optimal time management.
- Handle correspondence, including emails, calls, and messages, and respond on behalf of the director when appropriate.
- Prepare reports, presentations, and meeting materials; maintain organized records and files.
- Arrange and prepare for meetings, including agenda creation, note-taking, and follow-up on action items.
- Assist with construction-related projects by gathering data, monitoring deadlines, and ensuring smooth coordination between teams.
- Manage sensitive information with discretion and professionalism.
Requirements
- Minimum of 5+ years of experience as an Executive Assistant, preferably in the construction industry.
- Exceptional organizational and time-management skills.
- Strong verbal and written communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to prioritize tasks and work effectively under pressure.
- Familiarity with construction terminology and processes is a plus.
- High level of professionalism, integrity, and discretion.
Benefits
- Competitive salary.
- Opportunity to shape the HR function of a rapidly growing BPO.
- Work closely with a team of industry leaders who have successfully scaled BPOs in the past.
- Career growth and development opportunities.
Why Apply Through Jobgether?
We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.
We appreciate your interest and wish you the best!
Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.
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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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