Description
Who We Are
BioMarin is a global biotechnology company that relentlessly pursues bold science to translate genetic discoveries into new medicines that advance the future of human health.
Since our founding in 1997, we have applied our scientific expertise in understanding the underlying causes of genetic conditions to create transformative medicines, using a number of treatment modalities.
Reporting to the Senior Vice President of Global Development (GD), the Senior Executive Coordinator will be responsible for providing administrative support to the SVP, GD and support for other senior GD leadership (LT members) as needed or requested. The Senior Executive Coordinator will also work alongside the other GD administrators to provide back-up support for each other as needed and will communicate and work effectively with one another to help achieve GD and R&D goals and objectives.
The Executive Coordinator assignments will be varied in nature, often requiring exercising judgment, maintaining strict confidentiality, creativity, and discretion in resolving issues. This individual must be a self-starter and be able to manage multiple priorities with high quality outputs in a continually changing environment with minimal guidance. The ideal candidate will have strong grasp of computer software and technology, with the willingness to develop skill sets in business planning, acumen and operational support. The individual will be a motivated self-starter with a high level of commitment, ownership, and strong sense of urgency.
A constant in BioMarin’s culture is how patients continue to drive us. The passion and dedication that our employees bring to work each day is a testament to the inspiration our patients provide, and the knowledge of the impact we can make in their lives. This role will share and help develop those values within our Global Development department.
The Senior Executive Coordinator will be responsible for the following:
- Calendar management:
- Proactively identifying and resolving calendar conflicts and identifying and proposing opportunities for “focus time.”
- Scheduling meetings/rooms for meetings with multiple cross-functional stakeholders or as requested.
- Meetings/logistics:
- Coordinate logistics for meetings including GD Leadership Team (LT) meetings, department meetings, and All Hands meetings. Includes managing calendar invites and reserving conference rooms, preparing slide deck presentations, coordinating logistics and content with presenters, review slide presentations for formatting, grammar, and consistency prior to finalizing presentation. Provide support during meeting to project slides, monitor for questions, and take minutes as needed.
- Coordinate the logistics for GD LT offsite meetings. Assist with booking travel/hotel, securing hotels and/or conference rooms, and catering needs.
- Schedule and coordinate logistics for team building events as requested.
- Coordinate catering needs for meetings/events within corporate guidelines
- Travel & Expense:
- Coordinate global travel for assigned LT members
- Prepare expense reports for assigned LT members
- Reserve office space for internal office visits (San Rafael, London) for assigned LT members
- Subject Matter Expert for BioMarin’s Travel & Expense policy and Concur
- Other:
- Proficient in Microsoft Office Suite and able to create and edit slide presentations, excel files, etc. with guidance on content
- Proficient in Microsoft Teams, including setting up and maintaining folders and workspaces
- Draft, route and mail standardized contracts and/or letters as needed
- Partner with IT for timely resolution of IT-related issues
- Maintain Outlook distribution groups for GD functions
- Responsible for content and maintenance of the GD SharePoint (BioWeb)
- Maintain Org Charts for GD functions
- Onboarding support (equipment, space planning, etc.) with new hires as needed or requested
- Provide support with cost center management as needed (e.g., accruals, reporting, etc.)
- Subject Matter Expert on BioMarin procedures and policies relating to administrative tasks
In addition to being professional and courteous, the Executive Coordinator must possess:
- Strong calendaring skills and meeting planning capabilities; able to identify when meeting schedules are not sustainable and work with assigned LT members to achieve a manageable schedule
- Communicates succinctly and effectively
- Ability to remain calm and collected under pressure; doesn’t get easily rattled by challenging situations with maximum flexibility
- Responsiveness to deadlines, strong attention to detail, and able to multitask
- Independent judgment and discretion with sensitive/confidential and proprietary information
- Can-do attitude, ability to be flexible and adaptable
- Ability to prioritize and act on “ad-hoc” requests
- An openness to responding to requests outside of normal business hours (e.g., an LT member is on international business travel and requires urgent assistance)
Requirements:
- Proven ability to perform at the Senior Executive Coordinator level
- A minimum of 10 years of executive level support and office administration
- Strong PC computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams), Concur expense reporting, Power BI
- Biotech experience preferred
- Bachelor’s Degree preferred
Note: This description is not intended to be all-inclusive, or a limitation of the duties of the position. It is intended to describe the general nature of the job that may include other duties as assumed or assigned.
Equal Opportunity Employer/Veterans/Disabled
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
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