Sr Office Services Coordinator

About the Role

As an Office Services Sr. Coordinator, you will assist with providing administrative support to a large team or department. This role supports the Office Operations function and is responsible for providing office support to a Life Sciences/Pharmaceutical client.

This is an onsite role, Monday through Friday, based in San Diego, CA.

What Youll Do

• Assist concierge in general clerical duties including tracking packages, posting mail, arranging messenger services, and providing notary services.

• Schedule and coordinate on-site meetings by reserving multiple conference rooms, ordering equipment, and coordinating catering needs.

• Perform administrative duties specific to the department such as conducting research, updating databases, and preparing collateral materials for mass mailings.

• Receive and direct incoming calls and visitors to appropriate personnel.

• Oversee the opening, sorting, prioritizing, and distributing of inbound mail.

• Coordinate services for outbound mail.

• Understand work routines and standards; apply knowledge across various procedures and systems.

• Draft reports and correspondence; respond to common inquiries or complaints from clients, coworkers, or supervisors.

• Recognize and solve routine and occasional non-routine problems without needing supervisory approval.

• Evaluate and select solutions from pre-established options.

• Impact team outcomes through the quality of service and information provided.

• Follow standard procedures and practices with moderate supervision.

What Youll Need

• High School Diploma or GED (or equivalent experience) with 23 years of related work experience.

• Solid understanding of office work routines, standards, and the ability to apply knowledge across processes and systems.

• Strong written and verbal communication skills to explain detailed or complex information clearly.

• Proficient knowledge of Microsoft Office products (e.g., Word, Excel, Outlook).