Staff Accountant

Description

We are seeking a proactive and detail-oriented Staff Accountant with expertise in QuickBooks Online and a solid grounding in GAAP. This role supports daily accounting operations, month-end close, financial reporting, and cross-functional collaboration to ensure the integrity and accuracy of financial records in a dynamic asset recovery business. 

Key Responsibilities:

• Manage and record daily financial transactions in QuickBooks Online (QBO), ensuring accuracy and compliance with accounting standards.
• Monitor accounts payable and receivable, ensuring timely invoices and payment processing.
• Process vendor invoices, including verifying approvals, coding expenses, and entering them into QBO.
• Schedule and process payments to vendors via checks, ACH, or wire transfers.
• Reconcile accounts payable ledger to ensure all bills and payments are accounted for and properly posted.
• Assist with 1099 preparation and filing for contractors.
• Reconcile bank accounts, credit card statements, and other financial records.
• Assist in the preparation of financial statements, budgets, and internal reports.
• Support month-end and year-end closing processes, including journal entries and accruals.
• Analyze financial data to identify discrepancies, resolve issues, and recommend improvements.
• Maintain fixed asset schedules and assist with depreciation calculations.
• Collaborate with the team to streamline processes and improve efficiency.
• Assist with audits and special projects as needed.
• Communicate effectively with internal and external stakeholders, including vendors, customers, and other departments.
• Assist with training and onboarding of new team members or interns.
• Maintain confidentiality of financial data and uphold ethical standards.
• Process payroll entries, including salary, bonuses, benefits, and tax withholdings, and ensure proper classification and reconciliation in the general ledger.
• Coordinate with payroll providers to ensure timely and accurate payroll processing.
• Reconcile payroll-related accounts, including payroll liabilities, accrued wages, and benefits.

Requirements

Qualifications:

• Education: Bachelor’s degree in accounting, Finance, or a related field.
• Experience: 2+ years of accounting experience, with demonstrated proficiency in QuickBooks Online. 
• Proficiency in Microsoft Office Suite, especially Excel.
• Solid understanding of GAAP (Generally Accepted Accounting Principles).
• Advanced skills in Microsoft Excel; familiarity with other accounting software is a plus.
• Strong attention to detail, organizational skills, and ability to meet deadlines.
• Excellent communication and problem-solving abilities.

Preferred Skills:

• Experience with financial reporting and budget preparation.
• Familiarity with automation tools such as SaaAnt, Bill.com or Dext.

Benefits:

• Competitive salary.
• Health, dental, and vision insurance.
• Professional development opportunities.
• Paid time off and retirement plan options.