Essential Duties/Job Functions:
• Maintain General Ledger-At Minimum to be reviewed weekly
• Daily Download of bank Transactions
• Request missing receipts on a daily basis once the downloaded transactions are reviewed and updated in QB.
• Match and update bank transactions into QB on a daily basis
• Enter deposits and expense transactions into QB
• Prepare deposit slips for checks received
• Prepare and mail letters for Donation Acknowledgements
• Prepare Journal Entries for Bi-Weekly payroll
• Prepare Gross Salaries on a Monthly-Basis for Unemployment Reporting
• Timely preparation of invoices for Group Visits
• Prepare invoices for Facility Rentals when needed
• Reach out to New Vendors for payment information and W-9
• Enter vendor invoices in bill.com as needed
• Maintain bill.com
• Place Orders for departments as needed
• Update inventory in PQS system for gift shop whenever New Inventory is received
• Re-order supplies for Employee coffee station
• On a monthly basis confirm all items on Bank Statements are accounted for in QB (Prep work for reconciliations)
• Prepare monthly Journal Entries for online gift shop sales and membership purchases
• Review financial reports and revenue/expense issues with Departments as needed
• Assist in annual audit, including preparation of workpapers and schedules
• Track and ensure substantiation of restricted donations
• Thorough and accurate completion of tasks assigned
• Other projects as assigned by the Director of Finance