Staff Accountant

The Staff Accountant is responsible for performing professional accounting functions that support the organization’s financial accuracy and compliance. This role applies accounting principles and judgment to maintain the general ledger, support monthly close, prepare financial reports, and ensure proper documentation in accordance with GAAP and nonprofit accounting standards. 

The Staff Accountant works collaboratively with operational leadership and administrative staff and operates under the strategic oversight of the Director of Operations. 

Key Responsibilities 

1. General Ledger & Accounting Operations
   

• Prepare and post journal entries in accordance with GAAP 

• Maintain accurate general ledger accounts and supporting schedules 

• Perform monthly balance sheet and bank reconciliations 

• Review transactions for appropriate coding and documentation 

• Ensure financial records are complete, accurate, and timely 

1. Month-End Close & Financial Reporting
   

• Support monthly and year-end close processes 

• Prepare financial reports and schedules for internal review 

• Ensure deadlines are met consistently 

• Maintain documentation supporting financial statements 

1. Compliance & Audit Support
   

• Support annual audit and tax preparation processes 

• Maintain organized audit-ready documentation 

• Ensure compliance with internal controls and nonprofit accounting standards 

• Assist with tracking and reporting of restricted funds and grants, as applicable 

1. Operational & Cross-Department Collaboration
   

• Partner with operational and administrative staff to ensure accurate financial processes 

• Provide guidance on proper documentation and expense handling 

• Support adoption center and clinic operations through reliable financial data 

• Respond to internal accounting questions with professionalism and discretion 

1. Systems & Process Improvement
   

• Follow established accounting SOPs and workflows 

• Identify opportunities for process improvement and increased efficiency 

• Assist with documentation of accounting procedures 

• Support improvements to accounting systems and reporting tools 

Qualifications 

• Associate’s degree in Accounting or 1–3 years of similar accounting experience. 

• Working knowledge of GAAP and basic nonprofit accounting principles 

• Experience with accounting software (QuickBooks or similar preferred) 

• Strong analytical and organizational skills 

• High attention to detail with ability to meet deadlines 

• Ability to exercise professional judgment and maintain confidentiality