Staff Accountant

The Staff Accountant is responsible for managing the company’s daily accounting operations, ensuring accuracy, compliance, and timely financial reporting across Accounts Payable, Accounts Receivable, and general ledger activities. This role maintains high-quality financial records, performs routine reconciliations, and serves as a primary point of contact for customer accounting needs while supporting internal departments with financial insights. The Staff Accountant contributes to process improvements, cost-saving initiatives, and system enhancements, and partners with external auditors during annual reviews. In addition, this position provides mentorship to junior team members and supports special projects that strengthen financial accuracy and operational efficiency.  

Core Responsibilities 

• Manage and audit the company’s day-to-day accounting activities to ensure accuracy, compliance, and timeliness. 
• Maintain accurate and up-to-date financial records in QuickBooks Online and the company’s proprietary system, SmartCents. 
• Oversee Accounts Receivable, including generating customer invoices, applying payments, and managing collections. 
• Oversee Accounts Payable, including processing vendor invoices, scheduling and issuing payments, and reconciling account balances. 
• Serve as the primary point of contact for customer accounting needs while maintaining positive and professional customer relationships. 
• Reconcile bank accounts, credit card statements, and other financial records on a regular basis. 
• Collaborate with internal teams to provide financial insights, support decision-making, and ensure alignment across departments. 
• Support special projects like new system implementations, cost-savings analysis, or margin improvement initiatives. 
• Monitor and improve accounting processes (automation, better use of ERP/accounting system, cleaner workflows between departments). 
• Train and mentor junior accounting team members to support their professional development. 
• Identify opportunities to reduce unnecessary costs and recommend improvements. 
• Partner with external auditors during annual audits and provide necessary documentation and support. 
• All other duties as assigned. 

•  Associates or Bachelor’s degree in Accounting, Finance, or related field preferred. 
• 4+ years of accounting experience, preferably in a small to mid-sized organization. 
• Strong understanding of GAAP and standard accounting practices. 
• Proficiency with accounting software (QuickBooks Online preferred) and strong Excel skills (pivot tables, lookups, formulas) 
• High attention to detail with strong analytical and problem-solving skills. 
• Ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced environment. 
• Excellent written and verbal communication skills, including the ability to work effectively with internal teams, vendors, and customers. 
• Demonstrated ability to maintain confidentiality and handle sensitive financial information. 
• Strong organizational skill and ability to work both independently and collaboratively. 
• Alignment with Consolidus’ SHARP Core Values – Smart, Humble, Accountable, Resourceful, and Passionate. 

Preferred Experience 

• Accounts Payable and Accounts Receivable ownership experience within a similar business model (transactional sales + contractual accounts). 
• Experience supporting budgeting, forecasting, or financial planning activities. 
• Prior involvement in vendor management. 
• Strong understanding of internal controls and compliance best practices. 
• Exposure to audit processes and coordination with external auditors. 
• AI Proficiency, including identifying and implementing AI driven tools in a business setting.