Staff Accountant

Position Summary:

Manages accounting functions, including cash receipts, fixed assets, imports, and entries on an accrual basis. Administers approved accounting policies and procedures throughout the YMCA. Assists and ensures preparation of complete and accurate monthly and annual financial statements in accordance with GAAP. Assists in the preparation of the operating budget.

Essential Functions:

Accounting:

• Perform accounting functions as assigned including, but not limited to book, reconcile and report income and expenses, fixed assets, accruals, cash, inventory changes, and bad debt.
• Back-up month-end duties assigned to other Finance Team members.

Reporting & Analysis:

• Prepare monthly financial statements, reports and records by collecting, analyzing and summarizing account information. Assist in preparation of monthly management report and accompanying schedules, worksheets and narratives, including “Budget vs. Actual” variance reports. Assist in providing follow-up and documentation of significant variances.
• Research and reconcile discrepancies.
• Reconcile Balance sheet items.
• Prepare analytics as needed.
• Prepare Annual Unclaimed Property report.
• Electronically file and/or pay sales tax monthly with the Florida Department of Revenue Sales Tax.
• Prepare annual YUSA financial report and Daxko Schedule A.

Audits & Examinations:

• Supports key functions such as annual external audit. Complete requested materials. Assist in preparing assigned schedules for the annual audit.
• Conducts special internal audits, accounting studies, analyses and cost studies as required.
• Systems: Assist with testing and receive final approval for system reports required for management, financial reporting and general ledger reconciliations.
• Maintains an accounting system to accomplish the proper recording and reporting of all operations, transactions, assets and liabilities of the YMCA for all funds.
• Oversee and maintain the system’s assets module functions.
• Import transactions daily from corresponding systems.
• Create and maintain Finance SOPs.

Banking/Cash:

• Prepare daily bank reconciliation and collaborate with the branch staff to resolve open bank issues.
• Resolves various issues with bank such as cleared check differences, bank fee anomalies, targeted balance calculations and enhancements to online services.

Other:

• Conform with and abide by all regulatory guidance and internal policies & procedures.
• Document policies, procedures and workflow for assigned areas of responsibility.
• Contribute to department and organization special projects as assigned.
• Assists with training, supervising and managing Finance Team members, including accounts payable and receivable.
• Serves as resource person to management and program personnel in all matters relating to accounting and accounts payable.

Qualifications:

• Bachelor’s degree in accounting or equivalent. Five years of experience or more in a supervisory accounting role.
• Experience in a not-for-profit environment is preferred.
• Thorough understanding of Generally Accepted Accounting Principles (GAAP). Knowledge of Statutory accounting principles.
• Strong analytical and accounting skills. Knowledge of banks, banking systems and cash management.
• Intermediate to advanced experience with MS Word, MS Excel, MS Outlook and similar programs.
• Intermediate to advanced knowledge of major accounting software packages for both general ledger and statutory accounting; Raiser’s Edge/Financial Edge preferred.
• Must be able to effectively handle multiple projects simultaneously in a deadline driven environment.
• Excellent verbal, written communication and interpersonal skills.
• Ability to work independently and as part of a team and take on new tasks with high level of difficulty.
• The individual will be expected to work with minimal up-front guidance and take ownership of his / her work product.
• The individual will work closely with all major functional leaders of the YMCA.
• Successfully complete State of Florida Criminal History Background Check requirements as well as meet the Association and Sarasota County School Board’s policies on background screening.
• Employment is contingent upon completing required Level 2 background screening through the Florida Care Provider Background Screening Clearinghouse. Details: https://info.flclearinghouse.com

Certifications and Training Requirements

• Bachelor’s degree in accounting or finance required.
• CPR and First Aid Certifications preferred.
• Annual Completion of YMCA Blood Borne Pathogens Training.
• Annual Completion of YMCA Child Sexual Abuse Prevention class.
• Staff Safety Requirements/Cleaning Protocols.
• Additional training classes as recommended by Supervisor.
• Able to travel to association locations when needed.

Work Environment & Physical Demands

• Onsite attendance is required for this position.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is frequently required to sit, communicate, reach and manipulate objects, tools or controls. Minimum physical exertion.
• Duties involve moving materials weighing up to 10 pounds on a regular basis and up to 20 pounds on an occasional basis.
• Manual dexterity and coordination are required over 75% of the work period while operating equipment such as computer keyboard, mouse, 10-key calculator, phone, and similar machines.
• The noise level in the work environment is typical of most office environments with telephones, personal interruptions, and background noises.