Staff Accountant

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Job Description

Responsibilities

Staff Accountant – Fixed Assets, Prepaids & Month-End

The Staff Accountant is responsible for maintaining accurate accounting records related to fixed assets, prepaid expenses, and external entity trial balances, as well as supporting month-end close activities. This role ensures the integrity of the general ledger by recording asset and prepaid activity, uploading and reviewing trial balances for external entities, and performing balance sheet reconciliations in accordance with GAAP and internal accounting policies. The Staff Accountant works closely with Accounting, Finance, and Operations to ensure timely and accurate financial reporting.

Key Responsibilities

Fixed Assets Accounting

• Record fixed asset additions, disposals, transfers, and impairments in accordance with GAAP.
   

• Maintain the fixed asset subledger, including depreciation schedules and useful life assessments.
   

• Reconcile the fixed asset subledger to the general ledger on a monthly basis.
   

• Review capital expenditures to ensure proper classification and capitalization.
   

Prepaid Expenses & Ad Hoc Entries

• Record and amortize prepaid expenses in accordance with accounting policies.
   

• Maintain prepaid schedules and reconcile prepaid balances monthly.
   

• Prepare and post ad hoc journal entries as needed, including corrections, reclassifications, and one-time adjustments.
   

• Ensure all ad hoc entries are properly supported, reviewed, and documented.
   

External Entity Trial Balance Management

• Upload trial balances received from external entities into the general ledger or consolidation system.
   

• Review external entity trial balances for accuracy, completeness, and proper account mapping.
   

• Investigate and resolve variances or inconsistencies in coordination with external partners.
   

• Ensure timely integration of external financial data into the month-end close process.
   

Month-End Close & Balance Sheet Reconciliations

• Prepare and post journal entries related to fixed assets, prepaids, accruals, allocations, and other recurring and non-recurring transactions.
   

• Perform monthly balance sheet account reconciliations and resolve reconciling items in a timely manner.
   

• Assist in the preparation of monthly, quarterly, and annual close schedules.
   

• Ensure all accounting activities comply with GAAP and internal accounting policies.
   

• Support internal and external audit requests by providing documentation and explanations as required.
   

What We Offer

• Paid time off (vacation and sick)

• Medical, dental, and vision insurance

• 401(k) with employer match

• Employee assistance program (EAP)

• Career development and ongoing training

Important to Know

• Veterans and candidates with military experience are encouraged to apply.

• HHS is an Equal Employment Opportunity Employer committed to workplace diversity and inclusion. 

Who is HHS

HHS is a private, family-owned business dedicated to caring for its team members and providing honest, quality-driven customer service. Founded in 1975 as Hospital Housekeeping Systems, today HHS provides services including housekeeping, food, and facility management to nearly 1,000 customers across six industries.

We are growing rapidly and seeking motivated leaders to join us for the next stage of our journey. We support and encourage growth from within and believe that we have countless future leaders in our organization who are waiting for their next opportunity.

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