Staff Accountant

Location: Hybrid – Park Ridge, IL

About Vitae Health Systems

Founded in 2018, Vitae Health Systems is a leading provider of behavioral health, internal medicine, and podiatry services to Skilled Nursing and Assisted Living Facilities across 10+ states. We are a fast-growing, mission-driven organization where accuracy, efficiency, and strong financial processes are essential to our success.

Role Overview:

We are seeking a highly organized Staff Accountant to support day-to-day accounting operations across cash management, payables, credit cards, and month-end close. This role is central to ensuring accurate financial records and requires someone who can work effectively in a fast-paced, detail-oriented environment.

The ideal candidate is comfortable working with leaders who have a direct, task-focused communication style and who set clear expectations around accuracy and timeliness.

Key Responsibilities:

Cash Management & Credit Cards

· Monitor, classify, and reconcile daily cash activity across multiple accounts.

· Prepare and distribute daily cash updates to leadership.

· Upload and match bank transactions; retrieve monthly statements; complete bank reconciliations.

· Record and reconcile credit card transactions, resolve discrepancies, and prepare monthly accruals.

Accounts Payable

· Load invoices into AP software for approval workflows.

· Assist with invoice auditing, coding accuracy, and vendor issue resolution.

· Prepare monthly AP reconciliations and support the AP month-end process.

General Ledger & Month-End Close

· Prepare journal entries for fixed assets, prepaids, intangibles, accrued expenses, and intercompany.

· Complete related reconciliations and support month-end close timelines.

· Perform variance analysis and provide explanations to management.

· Support audit requests and documentation as needed.

Success Traits:

· Strong sense of ownership and follow-through.

· Able to communicate clearly when resolving discrepancies or seeking clarification.

· Thrives with structured processes and accuracy-driven work.

· Receptive to feedback and able to adapt quickly.

· Bachelor’s degree in Accounting, Finance, or related field.

· 1–3 years of accounting experience (multi-entity or healthcare preferred).

· Working knowledge of GAAP and month-end close procedures.

· Proficiency with Excel and accounting/AP software.

· Strong attention to detail, organizational skills, and ability to prioritize.

· Comfortable with clear expectations, firm deadlines, and direct communication styles.

· Self-starter with a continuous-improvement mindset.