Staff Accountant

City/State:

Tarrytown, New York

Grant Funded:

No

Department:

FA Close Management 5

Work Shift:

Day

Work Days:

MON-FRI

Scheduled Hours:

8:30 AM-5 PM

Scheduled Daily Hours:

7.5 HOURS

Pay Range:

$56,000.00-$70,000.00

Job Summary

The Staff Accountant will support the monthly close and reporting cycle within the Financial Accounting Department of the Montefiore Health System, mainly assisting with White Plains Hospital. Responsibilities will include analyzing historical data, journal entry input/upload, account reconciliations, account analysis as well as ad-hoc projects and assisting with the year-end audit. Communication with inter-departments and other miscellaneous project work can be anticipated. Examples of areas to work on include Capital/Fixed Assets, Investments, various operating expense accounts, ad hoc tasks for VP of Finance and Director.

Essential Functions

• Prepare general ledger account analysis, supported by calculations and documentation and to record journal entries and maintain the general ledger, while monitoring activity and ensuring that reporting integrity meets MMC standards. This will also include quarterly notifications to departments of funds in deficit, in order to efficiently address and get them back into balance. (10%)
  * By reference to Supervisory Observation, the Staff Account will collect and analyze transactional documentation/ support to ensure they are coded properly to the correct GL account, per award budget. Requires strong accounting background and understanding of accounting software systems, preferably SAP. Must be able to thrive in a fast-paced, dead-line driven setting. Must be able to run various reports on demand and within the monthly Financial Accounting Department closing calendar.
• Maintain SAP system establishment of funds, both newly created and necessary revisions, associated with key award details, such as budget details/modifications, fringe and IDC% input, and departmental point of contact
  information that will flow into software system. Additionally, will provide quarterly pre-expiration notifications to departments in order to extend or close out funds appropriately (25%)
  * By reference to Supervisory Observation and Established Policy, Procedures, or Published Standards. Must understand key SAP system functions and be able to effectively communicate with key departmental staff.
• Perform review and allocation entries associated with monthly AECOM billing for Salary and OTPS. Maintain PO LOA files for multiple AECOM accounts, with large transactional volume, in excess of $1M monthly, and process entries to allocate revenue accordingly. Furthermore, distribute and track bi-monthly variance analysis of PO revenue vs. HCM expense activity. (25%)
  * By reference to Supervisory Observation and Established Policy, Procedures. Must be able to understand
  age on A and they late communicate with the key departmental staff.
• Preparation and submission of subcontract and foundation invoices, which includes review of award terms, budget and to ensure correct salary, fringe, OTPS and IDC expenses are charged accordingly. (20%)
  * By reference to Supervisory Observation and Established Policy, Procedures. Must be able to review and interpret executed award agreements and maintain rolling grant fund account analysis.
• Distribute and track response of sponsored reporting/ compliance requirements, such as Time and Effort
  certification and Sub recipient monitoring, to ensure 100% rate my submission and to raise issues that may require
  additional follow up or corrective action measures. (20%)
  * By reference to Supervisory Observation and Established Policy, Procedures. Maintain tracking related to the distribution and response of all requested, required documentation.

Qualifications

• Bachelors Degree in Accounting or Business Administration Required - Masters Preferred
• 2 years of accounting experience Required
• Advanced knowledge and use of  Microsoft Excel and Word required. 
• Must demonstrate an ability to use complex excel functions such as v lookups, pivot tables, filters, etc.
•  Knowledge and experience with Infor or other major accounting systems strongly desired.
• Effective written and verbal communication in a clear and concise manner.
• Good problem solving and decision making ability.
• Sense of urgency, timeliness and accuracy is a must.
• Flexible and adaptable
• Maintain confidentiality of all payroll and financial information.
• Collaborate effectively with all MMC departments, management, and peers.

Montefiore Health System, Inc. is an equal employment opportunity employer. Montefiore Health System, Inc. will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.