Staff Accountant

Specific Duties and Responsibilities:

      Payroll Administration, 401(k), and Benefits Management

• Process and reconcile payroll registers, direct deposits, and check registers for all pay groups


• Prepare and post GL entries; run and format GL/BI reports


• Manage 401(k) reporting, match calculations, census files, annual audits, and Form 5500 filings


• Process W-2s, review quarterly 941s, and manage payroll variance reports


• Manage Ad-hoc reporting (Union, OSHA, etc)


• Calculate vacation & personal time accruals, commission payouts, and shareholder medical imputed income

      Banking & Cash Management

• Complete monthly bank reconciliations and organize banking statements for multiple entities


• Monitor payroll accounts for discrepancies and address positive pay issues as needed

      Tax Compliance & Regulatory Filings

• Prepare and file multi-state sales tax returns; handle audits and maintain tax rates in JDE


• Coordinate OH CAT Tax filings and resolve sales tax notices


• File IRS Form 2290 and manage FMCSA, NMFTA SCAC, UCR, and UIIA renewals


• Complete NY HUT filings, IL mileage reporting, and coordinate vehicle registrations

      Corporate & Systems Administration

• File annual corporate reports


• Manage workers' compensation reporting and NYSIF disability filings


• Maintain headcount files; set up new pay groups and register for SIT/SUI as needed


• Update Payroll Software for rate/filing changes and manage Concur expense reimbursement schedules

Knowledge, skills and abilities:

• Strong leadership skills


• Ability to work in a team environment


• Excellent oral and written communication skills


• Deals effectively with multiple internal/external customers of varying levels


• Demonstrated proficiency in communication, self-presentation and interpersonal skills


• Strong attention to detail


• Multi-state sales tax requirements


• Ability to manage recurring tasks on daily, weekly, semi-monthly, monthly, quarterly, and annual schedules


• Experience with JDE, Workday, Empower and Asset Keeper is a plus

Core Values

• Deliver Service


• Be Positive


• Embrace Family


• Be a Team Player


• Show Integrity


• Have Grit

Job Type: Full-time / Salaried

Pay: $50,000 - 70,000

The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Benefits:

• 401(k) with company match


• Dental insurance


• Health insurance


• Vision insurance


• Health Savings Account (HSA)


• Voluntary Life Insurance


• Employee Assistance Program


• Wellness Program


• Paid holidays


• Paid time off