Staff Accountant

About the Company

Our client is a well-established, privately owned Commercial Real Estate Investment and Property Management firm with a history spanning four decades. With a portfolio exceeding 4 million square feet across office, retail, and industrial asset classes, the company has built a reputation for operational excellence and long-term tenant relationships throughout Northern California.

This is a stable, long-tenured team with a collaborative culture and a track record of promoting from within. The organization is headquartered in Petaluma, CA and manages properties across multiple entities.

The Opportunity

We are seeking a highly motivated and detail-oriented Staff Accountant with experience in commercial property management accounting. The ideal candidate is looking for a long-term home — a place where they can grow their expertise, take ownership of a meaningful portfolio, and work closely with experienced leadership. This is an on-site, full-time, exempt-status position.

Primary Responsibilities

•      Manage property tax information: ensure timely payments, record accruals, and track assessed values across the portfolio.

•      Approve and occasionally initiate wire transfers.

•      Maintain accuracy of cash management spreadsheets.

•      Review new leases for applicable CAM provisions; document CAM-related terms in Yardi and Excel.

•      Manage retail and percentage rents.

•      Prepare CAM Reconciliations for a portfolio of properties; coordinate the entry of adjustments and distribution of backup to tenants.

•      Review and process internal management fee payments.

•      Maintain compliance with local and state governmental agencies for each entity; research requirements for newly acquired properties in new jurisdictions.

•      Generate adjusting journal entries with supporting documentation.

•      Perform monthly bank reconciliations.

•      Assist with the semi-annual budget process covering property tax, insurance, business licenses, and FTB taxes.

•      Review balance sheet accounts including AR, AP, prepaid expenses, and security deposits.

•      Assist with onboarding newly acquired properties.

•      Participate in the development, training, and implementation of new accounting policies, controls, and procedures.

•      Support testing and implementation of new accounting software functions and features.

•      Provide backup support for AP and AR staff as needed.

•      Complete ad-hoc tasks and projects as assigned by the Director of Accounting.

Skills & Qualifications

•      B.A. in Finance, Accounting, or equivalent education and experience required.

•      Minimum five years of accounting experience in commercial property management strongly preferred.

•      Intermediate to advanced proficiency in Microsoft Excel, Word, and Outlook; 10-key by touch.

•      Experience with Yardi Voyager required; multiple modules preferred (Checkscan, Payscan, Commercial Cafe, CAM processing). Additional modules a plus: BillPay, Elevate Products, Voyager 8, Data Connect.

•      Excellent attention to detail and problem-solving skills; ability to prioritize and meet deadlines in a high-volume environment.

•      Strong verbal and written communication skills; ability to interact effectively at all levels internally and externally.

•      Ability to read and interpret legal documents including management agreements, loan agreements, and tenant leases.

Personal Attributes

•      Positive, collaborative attitude with strong interpersonal and customer service skills.

•      Strong work ethic with a sense of ownership and accountability.

•      Self-motivated; able to work independently as well as part of a team.

•      Flexible and adaptable; willing to learn and take on additional responsibilities as the organization evolves.

•      Excellent time management and organizational skills; punctual with the ability to work extended hours when needed.

Compensation & Benefits

•      Competitive base salary (commensurate with experience)

•      Medical coverage: Blue Shield and Kaiser options

•      Dental coverage

•      Vision: 100% company-funded

•      Company-funded HSA (if HDHP medical plan selected)

•      Simple IRA with company match

•      Accrued vacation and sick time

•      Paid holidays

Reports To & Location

Reports to: Director of Accounting

Location: Petaluma, CA (on-site; corporate office)