Staff Accountant
Bilingual Spanish & English Preferred
Position Summary
The Staff Accountant will serve as the primary on-site accounting resource, supporting both day-to-day accounting activities and month-end financial processes. This position is responsible for full-cycle Accounts Receivable and Accounts Payable activities, reconciliations, month-end close support, financial controls, and selected HR administrative duties. The role works closely with the Accounting Manager and Operations Manager to maintain accurate financial records, meet reporting deadlines, and support efficient business operations.
Key Responsibilities
• Accounts Receivable: Prepare and issue customer invoices, monitor accounts receivable aging, perform customer collections, and follow up on outstanding balances.
• Prepare customer credit memos when needed and coordinate approval and supporting information with the Operations Manager.
• Accounts Payable: Enter vendor bills accurately and timely, maintain supporting documentation, and assist with resolving vendor or invoice discrepancies.
• Enter and process vendor payments and prepare payment runs for review and approval.
• Support year-end vendor reporting, including preparation and reconciliation of 1099 information.
• Month-End Close: Prepare and post assigned journal entries, prepaid expense schedules, accruals, and other month-end entries.
• Prepare monthly bank reconciliations and submit completed reconciliations to the Accounting Manager for review and approval.
• Perform sales log reconciliations and investigate and resolve differences.
• Prepare supporting reconciliations and schedules for prepaid expenses, accruals, and other balance sheet accounts as assigned.
• Assist with financial reporting, account analysis, audit support, and process improvements.
• Maintain accurate and organized accounting records within the Steelhead ERP system.
• HR Support: Assist with new employee onboarding and related administrative duties, including communicating with Spanish- and English-speaking employees and coordinating required information with HR.
• Provide bilingual communication support as needed for employees, vendors, customers, and internal teams.
• Perform additional accounting, administrative, and operational support duties as assigned.
Qualifications
• Bilingual proficiency in Spanish and English is preferred.
• Associate's degree in Accounting, Finance, Business, or a related field required.
• Two to four years of accounting experience, including experience with Accounts Payable, Accounts Receivable, reconciliations, and general ledger or month-end close activities.
• Experience working with an ERP or accounting system; experience with Steelhead is preferred but not required.
• Working knowledge of Microsoft Excel and ability to organize and reconcile financial data.
• Strong attention to detail, organization, follow-through, and ability to manage multiple priorities and deadlines.
• Ability to work independently while communicating effectively with the Accounting Manager, Operations, HR, customers, and vendors.
Position Expectations
This position is expected to take ownership of routine accounting processes while maintaining appropriate review and approval controls. Bank reconciliations, payment runs, and assigned month-end schedules and entries will be submitted to the Accounting Manager for review or approval in accordance with company procedures.
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